Job Overview

Our client is looking for a Staff Accountant who will be responsible for the financial integrity of the company — a government-funded nonprofit managing multiple simultaneous grants, a growing organizational budget, an expanding program portfolio, and the early-stage financial systems of a developing behavioral health clinic.

This is not a data entry role. The financial environment is complex: funds arrive from multiple sources with different restrictions, reporting requirements, and spending timelines. The Staff Accountant must understand not just how to record transactions, but why accurate categorization and fund separation matter — and what happens to the organization if they do not. Critical thinking is as essential here as arithmetic.

Schedule

• Monday - Friday, 9:00 AM - 5:00 PM CT, with 1 hour unpaid break (40 work hours per week)

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Responsibilities

Day-to-Day Financial Operations

• Record and categorize all financial transactions — income, expenses, transfers, and adjustments — accurately and in a timely manner using QuickBooks or equivalent nonprofit accounting software
• Process accounts payable including contractor invoices, vendor payments, reimbursements, and organizational expenses — ensuring proper documentation and an appropriate approval trail for every disbursement
• Manage accounts receivable including grant drawdowns, reimbursements, and donation processing — tracking outstanding receivables and following up as needed
• Reconcile all bank and credit accounts monthly, identifying and resolving discrepancies before they compound
• Think critically when reviewing financial documentation — asking whether transactions are coded correctly, whether amounts match supporting documentation, and whether anything looks inconsistent or incomplete before it is recorded

Grant Financial Management

• Maintain separate budget tracking for each active grant — monitoring expenditures against approved budgets, identifying variances, and flagging potential issues with sufficient lead time to address them
• Prepare financial reports and supporting documentation for grant reimbursement requests, progress reports, and financial close-out submissions in compliance with each funder's requirements
• Understand the distinction between restricted and unrestricted funds — and apply that understanding consistently to ensure the organization never commingles grant funds or misclassifies grant-related expenses
• Review grant budgets with a critical eye — catching potential compliance issues, disallowed expenses, or budget overruns before they appear in a funder audit
• Support the preparation of grant budgets and budget narratives for new funding applications
• Maintain a comprehensive, organized financial file for each active grant — complete, auditable, and accessible at any time

Payroll and Contractor Financial Management

• Process payroll accurately and on schedule in compliance with applicable state and federal requirements
• Manage contractor payment schedules—verifying deliverable completion, processing invoices against contract terms, and maintaining documentation for every payment
• Maintain all W-2 and 1099 documentation for year-end tax reporting
• Coordinate with the CPA on payroll tax filings, year-end reconciliations, and compliance requirements

Financial Reporting and Analysis

• Prepare monthly financial statements—income statement, balance sheet, and cash flow summary
• Present financial information in plain, accessible language that allows non-financial stakeholders to understand the organization's financial position clearly
• Monitor organizational cash flow and proactively flag projected shortfalls or surpluses with enough lead time to allow strategic decision-making
• Support the annual audit process by preparing schedules, reconciliations, and supporting documentation for the external auditor and CPA
• Assist with the preparation of the annual Form 990 by providing complete, organized, and properly categorized financial records to the CPA

BHC Financial Systems

• Support the development of financial systems and processes for the Behavioral Health Clinic (BHC)—including a chart of accounts structure, billing documentation, and reporting protocols appropriate for a certified behavioral health organization
• Maintain organized financial records that can accommodate the compliance and reporting requirements of behavioral health service delivery as the BHC becomes operational

The Critical Thinking Standard

Accounting at this organization is not mechanical. It requires someone who reads a document before recording it—asking whether the amount is right, whether the category makes sense, whether the fund source is correct, and whether anything about this transaction raises a question that needs to be answered before it is posted.

The standard in this role is that if something is going to be a problem at audit, it should be caught here—not by the auditor or the CPA. The Staff Accountant is the first line of financial quality control. That requires attention, judgment, and the willingness to ask a clarifying question rather than guess.

Requirements

• Associate's or Bachelor's degree in accounting, business administration, or a related field — or equivalent demonstrated experience
• Demonstrated accounting experience including accounts payable, accounts receivable, bank reconciliation, payroll, and financial reporting
• Proficiency in QuickBooks (Desktop or Online) or equivalent accounting software — ability to demonstrate competency, not just familiarity
• Understanding of nonprofit fund accounting — including the distinction between restricted and unrestricted funds and grant-specific budget tracking
• Advanced proficiency in Microsoft Excel — ability to build and maintain budget tracking spreadsheets, reconciliation workbooks, and financial summaries
• Critical thinking — the ability to review financial documentation analytically, identify inconsistencies, and resolve discrepancies before they become problems
• Absolute commitment to financial integrity, accuracy, and confidentiality
• Genuine alignment with the organization's mission and cultural competency working with African American communities

Qualifications

• Experience accounting for a nonprofit organization with multiple simultaneous grants and funding streams
• Familiarity with government grant financial reporting requirements and allowable cost principles
• Experience supporting an annual nonprofit audit or Form 990 preparation process
• Experience with behavioral health clinic financial operations or Medicaid billing documentation
• Lived experience or personal connection to the communities the organization serves

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review..