Job Overview

Our client is looking for an Executive Assistant to provide administrative, organizational, and communication support to executive leadership. This role helps leadership stay organized, responsive, and focused by managing scheduling, communications, documents, and internal coordination. The position requires sound judgment, discretion, attention to detail, and the ability to work independently in a dynamic environment.

Schedule

• Monday - Friday, 8:00 AM - 12:00 PM CST (20 work hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Responsibilities

Executive & Administrative Support

• General administrative and organizational support for executive leadership
• Calendar management, meeting coordination, and scheduling assistance
• Inbox and communication support, including drafting and organizing correspondence
• Answering calls, taking messages, and routing inquiries as needed

Communication & Coordination

• Supporting internal and external communications
• Coordinating meetings and ensuring follow-up
• Tracking action items and next steps to ensure completion

Task & Workflow Support

• Assisting with task coordination, tracking, and prioritization
• Supporting internal workflows and keeping work moving forward
• Coordinating with team members to ensure timely execution

Document & Information Management

• Preparing, formatting, and organizing documents such as reports, proposals, and presentations
• Maintaining file organization, naming conventions, and version control
• Assisting with recordkeeping and document organization across systems

Systems & Data Support

• Maintaining and updating internal systems such as CRM, project management tools, and shared drives
• Ensuring accurate, organized data for operational use

Additional Administrative Support

• Providing general administrative support as needs evolve
• Supporting travel coordination or other logistics as needed

Requirements

• 3–5 years supporting senior leaders or executives
• Enjoys creating structure, closing loops, and ensuring tasks move from start to finish without reminders
• Exceptional organizational and prioritization abilities
• Close attention to detail and follow-through
• Comfortable coordinating work across multiple team members and driving accountability
• Able to balance executive support with light operational oversight
• Professional written and verbal communication in English
• High proficiency with Microsoft Office 365 (Outlook, Word, PowerPoint, Excel)
• Comfortable using AI-powered tools for drafting, summarizing, organizing, or workflow support
• Experience with CRM and project management platforms
• Thrives in environments with shifting priorities and evolving needs

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.