Schedule: Monday to Friday, 9:30 AM – 1:30 PM ET (4 hours per day)

 

Client Overview
Join a growing locksmith and security services company where your financial expertise directly impacts daily operations. This established service business operates with proprietary dispatch technology and values long-term partnerships with team members who can grow alongside the company.

Job Description
You’ll be the financial backbone for a dynamic service company, handling everything from core bookkeeping to administrative support that keeps operations running smoothly. This role offers the perfect blend of accounting expertise and varied administrative responsibilities, with the opportunity to master proprietary systems while building a lasting partnership with leadership who values clear communication and professional growth.

 

 

Responsibilities

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• Manage core bookkeeping functions including reconciliations and financial record maintenance
• Process payroll entries and handle related administrative tasks
• Work with complex Excel spreadsheets containing advanced formulas and equations
• Learn and operate proprietary dispatch software to pull reports and extract business data
• Handle HR administrative tasks including new employee system entry and departure documentation
• Maintain accurate personnel records and employee information systems
• Provide general administrative support to optimize team efficiency
• Collaborate directly with company leadership on financial and operational matters

 

Requirements:

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  • Proven experience as a Bookkeeper using QuickBooks (REQUIRED); 3+ years of bookkeeping experience, preferably with North American companies
  •  
    • Strong understanding of:
      • Bill entry
      • Applying payments
      • Reviewing and verifying financial records
     
• Advanced Excel proficiency including complex formulas, equations, and spreadsheet management
• Strong English communication skills with clear articulation for direct collaboration
• Proven ability to quickly learn new software systems and proprietary platforms
• Reliable internet connection and professional home office setup
• Bonus if you have experience with dispatch or service industry software
• It helps if you have HR administrative experience or personnel record management
• Accurately enter and manage bills in QuickBooks
• Apply payments and ensure transactions are recorded correctly
• Review financial records to avoid duplicates or errors
• Maintain organized and up-to-date bookkeeping records
• Follow established workflows and company-specific processes
• Communicate proactively regarding:
  • Questions
  • Issues
  • Task updates
• Provide Start of Day (SOD) updates with priorities and blockers
• Submit End of Day (EOD) reports including:
  • Completed tasks
  • In-progress items
  • Pending actions or questions
• Be available and responsive during working hours for check-ins
• Continuously improve efficiency and accuracy in task execution
   
• • Ability to work independently with minimal supervision
  • Excellent English communication skills (written and verbal)
  • Highly responsive and available during working hours
  • Strong attention to detail (accurate data entry, minimal errors)
  • Ability to follow instructions and execute tasks correctly the first time