Job Overview

Our client is looking for a versatile Administrative Assistant with Bookkeeping Support to serve as the operational backbone of a rapidly expanding family office. In this role, you will enable senior leadership to focus on high-value investment activities by managing critical administrative and financial workflows. This position offers exceptional growth potential, providing opportunities to evolve from core support into investment operations and due diligence as the business scales. You will play a crucial role in maintaining compliance standards and streamlining document management across multiple markets.

Client Overview

Join a dynamic Singapore-based family office that is transitioning from its foundational setup to strategic investment operations. This growing financial services firm is scaling its activity across diverse markets, creating a fast-paced environment where your contributions directly impact business success. The team values professional development and offers direct exposure to sophisticated investment strategies.

Schedule

• Monday - Friday, Flexible during client business hours [SGT] (20 hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Responsibilities

• Bookkeeping Support: Support the bookkeeping team during tax season by interpreting complex transaction types and organizing supporting documentation.
• Compliance Management: Manage annual compliance requirements and respond to KYC/AML documentation requests from investment counterparties.
• Filing Systems: Design and maintain cloud-based filing systems to streamline document exchanges with external partners.
• Workflow Coordination: Lead operational setup initiatives and coordinate compliance documentation to ensure all paperwork is complete and audit-ready.
• Strategic Support: Provide administrative assistance to free up senior staff time for marketing and deal-sourcing activities.
• Operational Improvement: Identify and implement process improvements as the office continues to structure and grow.
• Reporting Evolution: Potential to expand into monthly/quarterly report writing and due diligence support as the role evolves.

Requirements

• Financial Expertise: Strong bookkeeping experience with advanced Excel skills and financial record-keeping expertise.
• Administrative Skills: Proven ability to handle diverse administrative tasks and multitask effectively in a fast-paced environment.
• Compliance Knowledge: Experience with compliance documentation, particularly KYC/AML processes within financial services or investment contexts.
• Tech Savvy: Familiarity with cloud-based filing systems and digital document management platforms.
• Attention to Detail: Exceptional attention to detail and the ability to work independently with minimal supervision.
• Flexibility: Ability to handle seasonal workload variations and evolving responsibilities as the firm scales.
• Regional Context (Bonus): Based in Singapore or familiar with Singapore regulatory requirements and family office environments.

Side Note

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.