Job Overview

Our client is looking for a Contract Administrator who is responsible for managing the full contract lifecycle—from preparation through to project handover—ensuring strong commercial outcomes and project delivery. This includes disciplined variation control, timely progress claims, effective procurement, accurate cost allocation, cash flow monitoring, and maintaining best-practice document control and compliance throughout the project.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM AEDT/AEST, with 1 hour unpaid break (40 work hours per week)

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Responsibilities

Contract Administration & Documentation

• Coordinate preparation of contracts, schedules, and supporting documents prior to execution
• Maintain contract registers, critical dates, deliverables, and approval workflows
• Ensure all documentation is issued, stored, and version-controlled correctly

Variations & Change Control

• Manage end-to-end variation processes including initiation, pricing, approvals, and invoicing
• Prepare detailed variation documentation (scope, cost breakdown, and program impact)
• Ensure no work proceeds without proper approvals and documented direction
• Escalate variations or PO adjustments exceeding approval thresholds

Progress Claims & Payments

• Prepare and issue progress claims in line with contract schedules
• Reconcile claims against contract entitlements and approved variations
• Follow up on outstanding payments and support dispute resolution
• Ensure all claims are backed by accurate documentation

Cashflow & Financial Tracking

• Monitor project cashflow against KPI workbooks and revenue forecasts
• Identify and escalate risks impacting cashflow performance
• Maintain visibility on claims, approvals, and expected receipts

Procurement & Purchasing

• Develop detailed trade scopes with clear inclusions/exclusions
• Issue RFQs, evaluate trade pricing, and assess commercial risks
• Validate subcontractor compliance (ABN, insurance, licensing) prior to engagement
• Issue and manage trade and supplier purchase orders within approved budgets
• Coordinate material procurement aligned with project timelines

Budget Control & Cost Management

• Allocate costs accurately to budgets and cost codes
• Conduct weekly and monthly budget tracking and financial reviews
• Monitor cost-to-complete and escalate budget risks early
• Ensure PO commitments align with approved budgets and delegations

Invoice & PO Management

• Match invoices against purchase orders and delivery records
• Resolve discrepancies, credits, and adjustments with suppliers
• Maintain clear records of PO amendments within approval limits

RFI & Document Control

• Manage RFIs including logging, tracking, and closeout
• Maintain AFC (Approved for Construction) documentation as the single source of truth
• Ensure document consistency, revision control, and stakeholder communication

Compliance & Handover

• Ensure all compliance documentation, certifications, and inspection records are complete and audit-ready
• Prepare handover documentation including warranties, manuals, and certificates
• Support commercial closeout and internal cost reviews for continuous improvement

Systems & Process Improvement

• Contribute to improving systems, procedures, and operational efficiency
• Provide support in pre-contract activities including estimating, procurement planning, and program setup

Scope of Work

• Manage multiple construction projects concurrently
• Maintain accurate commercial, financial, and documentation systems
• Ensure variations are captured and recovered, claims are issued on time, and procurement is aligned with project schedules
• Maintain audit-ready records and ensure compliance with company procedures and approval limits

Requirements

Essential:

• Proven experience in contract administration within residential construction
• Strong commercial acumen in variations, progress claims, procurement, and cost control
• close attention to detail with strong document control discipline
• Ability to manage multiple projects and competing priorities
• Strong communication skills across internal teams, trades, and suppliers
• Experience using project management or construction software

Desirable:

• Experience in custom or high-end residential construction
• Familiarity with platforms such as Wunderbuild
• Experience managing RFIs, document control, and revision tracking
• Exposure to estimating and pre-contract project setup

Personal Attributes:

• Proactive, detail-oriented, and solutions-focused
• Strong accountability and follow-through
• Process-driven with the ability to maintain organized systems
• Professional communicator with strong stakeholder management skills

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.