About the Role

The Administrative Support Assistant provides high-quality administrative support across governance, HR, and records management. The role ensures Board and committee documentation is accurate and timely, HR contract processes are well-controlled, and organizational documents are stored, tracked, and retrievable in line with policy and regulatory requirements.

Schedule

• Monday to Friday 9:00 AM to 5:00 PM with 30 mins unpaid break (37.5 hrs per week)

Independent Contractor Perks

• Permanent work from Home
• Immediate Hiring
• Health Insurance Coverage for eligible locations

Responsibilities
Governance & Board Documentation

• Liaise with the institute's Boards and Committees, as well as higher education consultants and related parties
• Ensure the institute's compliance with Higher Education Standards and other regulatory standards
• Coordinate Higher Education related administration matters
• Perform the duties and responsibilities of a Company Secretary as required by the Corporations Act (CA), the Company's Constitution and any other relevant legislation or regulation (e.g. preparing and circulating meeting agendas and board packs, taking and disseminating board meeting minutes, and ensuring all statutory requirements are met, etc.)
• Responsible for assisting in Faculty Management, student academic support
• Recommend, document and maintain academic policies and procedures
• Co-ordinate all processes related to assessment, including plagiarism and academic misconduct
• Liaise with various personnel at the company and its offshore partners regarding course delivery administration

HR Contract Administration

• Prepare, issue, and track employment contracts and contract variations using approved templates.
• Coordinate approvals and signatures (via Digisigner); maintain an accurate contract register.

Document Management

• Administer the document management system (e.g., SharePoint, One Drive, etc.)
• Control versions for policies, procedures, templates, and forms; publish approved documents and retire superseded versions.

Requirements

• Prefer two or more years of experience in education administrative processes, and have experience performing the tasks listed above.
• Ability to understand and speak Chinese is a plus considering the coordination needed with our Head Office.
• Experience knowledge in TEQSA standards and the higher education framework would be highly preferred.
• Experience in a dual sector higher education provider or similar environment is an advantage.
• Hands‐on experience with HR contract administration and maintaining confidential HR records.

Attributes

• Customer service focused
• Excellent communication skills
• Strong work ethic
• Able to keep calm under pressure, multi-task, with good attention to detail and follow-up
• Conflict resolution skills
• Highly organized, able to multi-task,

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder 

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.