Job Overview

You will serve as the financial backbone of a 40-year-old, family-owned AV integration company serving K–12 schools and institutional clients across the Southeastern U.S. We are a small, close-knit team of 8, and your work will directly impact every part of the business.

This is not a routine data-entry role. We are looking for a critical thinker who identifies discrepancies, asks questions, and helps improve processes over time. You will work in Odoo 18 and collaborate with external financial consultants, taking ownership of bookkeeping workflows, problem-solving, and process improvements.

Client Overview

Our client is a well-established, 40-year-old family-owned AV integration company that specializes in serving K–12 schools and institutional clients across the Southeastern U.S.

Schedule

Monday - Friday, 7:30 AM to 4:30 PM EST

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations 

Responsibilities

Financial Operations

• Process and manage vendor invoices; coordinate with warehouse staff to match packing slips and verify goods received
• Create and maintain accurate bills, purchase orders, and payment records in Odoo 18
• Manage full-cycle accounts payable (AP) and accounts receivable (AR), including aging balances and follow-ups
• Perform monthly bank and credit card reconciliations, identifying and resolving discrepancies
• Collect and review employee expense reports, matching receipts and flagging inconsistencies
• Monitor bill due dates and maintain vendor relationships for timely payments
• Maintain clean, audit-ready financial records with consistent documentation

Process Improvement & SOP Development

• Document bookkeeping workflows; draft SOPs for undocumented processes
• Flag outdated or unclear SOPs and propose updates
• Identify recurring issues, bottlenecks, or errors and recommend improvements
• Maintain a log of questions, edge cases, and exceptions to refine processes collaboratively

Problem Solving & Communication

• Investigate discrepancies before escalating; check source documents, cross-reference records, and review relevant communications
• Present solutions when escalating issues, including context, prior checks, and 2–3 recommended options
• Ask clarifying questions when SOPs are unclear or incomplete
• Communicate proactively with regular status updates via email or messaging

Administrative Support (Secondary)

• Update pricing sheets and spreadsheets as directed
• Conduct pricing verification research on vendor websites
• Support ad hoc administrative tasks as needed

Requirements

Must Have

• Bachelor’s degree in Accounting, Finance, or related field
• Minimum 2 years of hands-on bookkeeping or accounting experience in a business environment
• Experience with modern ERP/accounting systems (Odoo preferred; QuickBooks, Xero, NetSuite transferable)
• Strong Excel/spreadsheet skills (VLOOKUP, pivot tables, data validation)
• Fluent written English for professional communication with team, vendors, and consultants
• Reliable internet connection and professional remote workspace

Must Demonstrate

• Critical thinking on transactions; question discrepancies instead of entering blindly
• Comfort with ambiguity and problem-solving
• Ownership mentality; treat company’s books as your own
• Clear and proactive communication when uncertain

Qualifications

Nice to Have

• Experience supporting U.S.-based small businesses remotely
• Familiarity with Odoo 18
• Experience writing or maintaining SOPs
• Background in technology, AV, or project-based businesses

Side Note

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.