Client Overview

Join a dynamic entrepreneur who’s successfully built and scaled multiple interconnected businesses across real estate, property management, mortgage lending, construction services, and film production in the prestigious Manhattan Beach area. This visionary leader is transitioning from hands-on founder mode to strategic CEO leadership, creating an exciting opportunity for the right assistant to play a pivotal role in organizing and streamlining operations across several high-growth ventures.

Job Description

You’ll be the central hub that keeps a successful multi-business entrepreneur organized and focused on what matters most. As this leader transitions from founder to CEO mode, you’ll take ownership of the administrative foundation that allows them to focus on high-value activities like strategic planning, client relationships, and team development. This isn’t just another admin role – you’ll be the trusted gatekeeper and organizational backbone for someone managing multiple thriving companies, with significant potential for growth as the businesses continue to expand.

Schedule

• Mon–Fri 9:00am–1:00pm PST; 20 hours per week

 Independent Contractor Perks 

• Permanent Work from Home
• Immediate Hiring

Responsibilities

• Manage executive calendar and coordinate meetings across multiple business entities and time zones
• Serve as primary communications gatekeeper, filtering and organizing calls, emails, and messages
• Handle invoice creation, submission, and basic bookkeeping tasks across various business lines
• Coordinate communications between executive and team members across different companies
• Manage project timelines and keep executive organized with clear priorities and action items
• Support the transition from hands-on operations to strategic oversight by taking ownership of administrative workflows
• Organize and streamline executive communications to eliminate information overload
• Handle delegation coordination to ensure tasks flow efficiently to appropriate team members

Requirements

• Strong organizational and project management skills with ability to juggle multiple business contexts
• Excellent written and verbal English communication for CEO-level interactions
• Experience with Apple/iOS ecosystem and cloud-based software platforms (Adobe Creative Suite, Final Cut Pro, Canva, Google Workspace)
• Background in bookkeeping, invoicing, and financial administrative tasks
• Ability to work independently and proactively identify organizational improvements
• Professional demeanor suitable for high-level business communications
• Bonus if you have experience supporting executives in real estate, property management, or creative industries
• It helps if you’re comfortable with technology and can quickly adapt to new software platforms

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

 Reminder 

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.