Job Overview

Our client is seeking a highly experienced Senior Administrative & Operations Support Specialist to support day-to-day business operations, with a strong focus on organization, coordination, and process efficiency. This role is ideal for someone who is highly organized, detail-oriented, and proactive, with the ability to work independently and ensure smooth operations across the business.

Schedule

• Monday - Friday, 9:00 AM - 6:00 PM NZDT, with 1 hour unpaid break (40 work hours per week)

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Responsibilities

Administrative & Executive Support

• Manage and organize calendars, meetings, and schedules
• Prepare meeting notes, action items, and follow-ups
• Act as a central point of coordination across teams
• Manage emails and ensure timely communication and responses
• Support leadership with day-to-day operational needs

Finance & Contract Support (Basic but Detail-Focused)

• Handle basic financial administrative tasks such as: Invoice tracking and data entry
• Reviewing financial information for accuracy
• Maintain organized financial records and documentation
• Demonstrate a high-level understanding of contracts and commercial agreements (no deep accounting required)
• Ensure accuracy and consistency when working with financial and contractual data
• Flag discrepancies or inconsistencies for review

Operations & Process Management

• Ensure workflows are well-organized and running efficiently
• Maintain and improve standard operating procedures (SOPs)
• Track tasks, deadlines, and deliverables to ensure nothing is missed
• Identify opportunities to improve systems and processes

Data & System Management

• Maintain clean and accurate internal systems, CRM, and databases
• Ensure all records are up to date, structured, and accessible
• Support reporting by keeping data organized and reliable

Cross-functional Coordination

• Work closely with multiple stakeholders across the business
• Ensure clear communication and alignment between teams
• Support execution of operational and administrative initiatives

Requirements Experience

• 3–5+ years of experience in a senior administrative or operations support role
• Experience working in fast-paced or growing environments preferred

Technical Skills

• Proficiency in Google Workspace / Microsoft Office
• Experience with basic financial tools or accounting systems (e.g., Xero, QuickBooks) is a plus
• Familiarity with CRM or project management tools is an advantage

Core Competencies

• Highly organized and structured in approach
• Strong attention to detail, especially when handling financial or contract-related data
• Ability to understand contracts and agreements at a high level
• Strong time management and multitasking skills
• Proactive and able to work independently with minimal supervision
• Clear and professional communication skills

Ideal Candidate

• Extremely detail-oriented and process-driven
• Comfortable handling basic finance tasks with high accuracy
• Able to understand and work with contracts and agreements at a high level
• Takes ownership and ensures tasks are completed efficiently
• Highly reliable and well-organized

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.