Job Overview

The company is currently navigating a critical period of leadership transitions, vendor restructuring, and operational streamlining. We are seeking a highly proactive, hyper-organized Part-Time Executive Assistant to support our Chief Operations Officer (COO) directly.

This role is not just about scheduling; it is about protecting the COO’s time. The ideal candidate will act as a gatekeeper and operational coordinator, taking over inbox triage, meeting prep, and administrative follow-ups so the COO can focus on high-level strategy, cash flow management, and revenue-driving initiatives.

Schedule

Monday - Friday, 8:00 AM - 12:00 PM MST (20 work hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Responsibilities

• Inbox & Calendar Management: Ruthlessly triage the COO's inbox, categorize actionable items, and manage a complex calendar. Ensure the COO is only stepping into conversations where high-level approval or strategy is required.
• Meeting Coordination & Preparation: Draft meeting agendas, capture detailed notes during C-Suite and operational syncs, and distribute actionable follow-ups to the team.
• Operational Project Support: Assist with administrative tasks related to major ongoing projects, including vendor management, 1099 sales force transitions, and government contract documentation.
• Cross-Functional Communication: Act as a seamless liaison between the COO and other key stakeholders, ensuring smooth information flow without creating bottlenecks.
• Daily Briefings: Prepare end-of-day (EOD) summaries and morning briefings for the COO to highlight urgent vendor issues, AR/AP escalations, and pending contract approvals.

Requirements

• Experience: Proven experience as an Executive Assistant, ideally supporting C-level executives in a fast-paced or transitioning operational environment.
• Tech Stack: Highly proficient in Google Workspace (Gmail, Calendar, Drive, Meet). Familiarity with HubSpot or similar CRM tools is a major plus.
• Proactive Problem Solver: Ability to anticipate the COO’s needs, connect the dots between different email threads, and independently track down answers before being asked.
• Communication: Flawless written and verbal English. Ability to communicate with firmness, diplomacy, and clarity when dealing with external vendors and internal leadership.
• Confidentiality: Absolute discretion when handling sensitive financial, payroll, and organizational data.

Side Note

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.