Job Overview

Our client is looking for a highly capable and digitally savvy Executive Operations Coordinator to provide full-time support in a hybrid coordination role. This position will work closely with the CEO and internal staff to streamline daily operations, manage communications, and ensure tasks are executed efficiently across the team. The ideal candidate is proactive, organized, tech-confident, and comfortable handling a wide range of administrative and digital responsibilities.

Schedule

• Monday - Friday, 10:00 AM - 07:00 PM Auckland Time, with 1 hour unpaid break (40 work hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Responsibilities

• Coordinate daily activities, schedules, and priorities with the CEO
• Manage the CEO’s email inboxes, calendars, and help organize meeting arrangements with clients, internal staff, and suppliers
• Serve as a central point of communication between stakeholders and staff
• Track delegated tasks, follow up on deliverables, and ensure deadlines are met
• Draft reports, complete forms, client requests, documents, presentations, and correspondence
• Assist with project coordination and workflow management
• Maintain organized digital files, systems, and records
• Call clients, internal staff, and suppliers as required on behalf of the CEO
• Help prepare travel itineraries for monthly trips to Australia and local travel in New Zealand
• Make contact with potential clients to visit on trips
• Work with the Marketing and Social Media Specialist to coordinate capturing social media photos, videos, and content for use
• Support process improvements and operational efficiency initiatives
• Handle ad-hoc administrative and digital tasks as required

Requirements

• Proven experience as a Virtual Assistant, Executive Assistant, or similar role with excellent communication skills
• Strong digital literacy and confidence using online tools and platforms
• Excellent organizational and time-management skills
• Outstanding written and verbal communication skills in English
• Ability to multitask and prioritize in a fast-paced environment
• High level of discretion and professionalism
• Must be a self-starter with strong problem-solving abilities
• Reliable internet connection and dedicated remote workspace

Nice to have

• Experience supporting executives or distributed teams
• International experience, ideally having lived or studied overseas
• Working knowledge of AI, including the ability to create AI Agents or Gems to multiply output
• Experience in operations or team coordination roles
• Proactive nature and the ability to anticipate needs and work with minimal supervision

Side Note

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.