Schedule: Full-time (40 hours per week) Monday to Friday 9am to 5pm 

Client Timezone: Eastern Time

Job Description: You’ll play a crucial role in maintaining organized financial records and vendor documentation for a company that’s transforming how transportation data gets processed. This position offers the opportunity to work independently while being part of a collaborative team that values attention to detail and systematic approaches. You’ll streamline document collection processes, ensure data accuracy across multiple vendor relationships, and make a meaningful impact on business operations in a stable, remote environment.

Responsibilities:

• Log into client vendor portals using secure credentials to access transportation billing data and statements
• Download and organize bills, statements, and documents based on established checklists and procedures
• Upload organized files to designated Google Drive folders with proper categorization by provider
• Conduct thorough audits by comparing newly downloaded documents against existing files to identify gaps
• Monitor email channels for incoming vendor bills and statements, processing attachments efficiently
• Flag missing documents and ensure complete documentation collection across all vendor accounts
• Maintain accurate records and ensure all documentation follows proper organizational standards
• Collaborate with team members during overlapping work hours to ensure workflow continuity

Requirements:

• Strong attention to detail and ability to work independently with minimal supervision
• Proficiency in English for clear communication and documentation
• Experience with administrative tasks and systematic file organization
• Comfortable navigating multiple software platforms and web-based portals
• Ability to follow detailed checklists and standard operating procedures consistently
• Willingness to complete SOC2 compliance training and maintain security protocols
• Bonus if you have experience with Google Drive, Slack, or Asana
• It helps if you’re familiar with transportation or logistics industry documentation

Why Join This Team?:

• Fully remote position with flexible work-from-home setup
• Stable full-time role with consistent hours and predictable workflow
• Modern tech stack including Google Drive, Slack, and Asana for seamless collaboration
• Company committed to fair compensation and living wages
• Opportunity to contribute to process improvements in a growing industry
• Supportive team environment that values systematic thinking and attention to detail

Apply now. Start helping.