Job Overview
We are seeking a highly organized and proactive Delivery Assistant to support leadership with scheduling, communication management, meeting coordination, and administrative tasks. In this role, you will manage complex calendars, coordinate meetings, track approvals, and assist with documentation and project organization. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities while ensuring nothing falls through the cracks.

Schedule
Monday - Friday, 8:00 PM - 5:00 AM Philippines Time (EST business hours), with 1 hour unpaid break (40 work hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Responsibilities

Calendar & Scheduling

• Manage multiple calendars
• Schedule client meetings, internal meetings, and personal appointments
• Coordinate meeting logistics (Zoom links, agendas, prep materials)
• Resolve scheduling conflicts proactively
• Send meeting reminders and follow-ups

Out-of-Office Approval and Tracking

• Track approval status and communicate outcomes to requestors
• Maintain centralized records of approved time entries, time-off, and ad hoc requests
• Set reminders to stakeholders before approved time off begins
• Surface out-of-office information when scheduling team members

Email & Communication Management

• Triage the manager's inbox using defined rules
• Respond to routine emails on behalf of the manager
• Flag urgent items requiring immediate attention
• Draft responses for manager review when needed
• Monitor and follow up on outstanding items
• Organize and archive communications systematically

Meeting Support and Documentation

• Convert action items into follow-up tasks
• Organize meeting notes and documentation
• Coordinate logistics for video calls and meetings
• Maintain project files and documentation in Google Drive
• Draft meeting agendas and supporting documentation

Administrative Tasks

• Track to-do lists and remind the manager of deadlines
• Handle personal administrative requests (travel bookings, appointments, etc.)
• Maintain filing and document organization
• Coordinate with team members on the manager’s behalf
• Handle miscellaneous administrative requests
• Conduct research tasks as needed

Requirements

• 2–4 years experience as an Executive Assistant or in a similar support role
• Excellent written and spoken English
• Proven experience managing complex calendars across time zones
• Experience working EST hours from the Philippines
• High attention to detail and organizational skills
• Proactive problem-solving mindset
• Professional, discreet, and trustworthy with confidential information

Qualifications (if available)

• Expert-level experience with Gmail and Google Calendar
• Experience with Zoom or similar video conferencing platforms
• Proficiency with Google Drive and Google Docs
• Experience with Asana, Notion, or similar task management tools (or willingness to learn)
• PowerPoint skills including slide creation, formatting, and basic design
• Ability to quickly learn and adapt to new tools

Side Note
This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder
Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.