Operations & Finance Coordinator 

---

About This Role

This is a high-responsibility position supporting a multi-entity aviation training group. You will oversee financial accuracy, contract precision, and documentation control across several related companies.

Important Note: This is not a basic administrative or simple data-entry role. We are looking for an independent professional who executes with speed and precision. After structured training, you will be expected to perform without micromanagement or repeated explanations. If you prefer a slow-paced or low-responsibility environment, this position is not suitable.

---

Core Responsibilities

Financial Control

You will manage and coordinate critical financial processes across multiple entities, including:

• Invoicing: Managing external and inter-company invoicing and alignment.
   
• Reconciliations: Performing accurate bank reconciliations.
   
• AP/AR: Coordinating accounts payable, supplier payments, and tracking accounts receivable.
   
• Operations Support: Preparing payroll data, coordinating payment approvals, and providing financial reporting support.
   
• Financial misalignment or inaccuracies are strictly unacceptable.
   

Contract & Documentation Control

Ensuring accuracy the "first time" is essential. Duties include:

• Contracts: Preparing and customizing contracts via company templates and managing PandaDoc workflows.
   
• Validation: Ensuring all contracts match billing structures and payment plans to prevent unnecessary revisions.
   
• Record Keeping: Maintaining accurate student/team records and tracking renewals for licenses, medicals, and agreements.
   
• Organization: Maintaining structured and current digital filing systems.
   

Operational Discipline

• Maintain clean financial and CRM systems while identifying inconsistencies before they escalate.
   
• Prevent backlog buildup and implement processes quickly after training.
   
• Ask intelligent, clarifying questions once—not five times.
   

---

Non-Negotiable Requirements

• Experience: Proven background in bookkeeping, bank reconciliation, and AP/AR.
   
• Technical Skills: Strong Excel skills. Proficiency in QuickBooks Desktop is preferred.
   
• Competencies: High attention to detail, fast learner with strong cognitive processing, and excellent written English.
   
• Shift Readiness: Fully comfortable with a long-term night shift and able to work the graveyard schedule consistently without personal disruptions.
   

---

Hiring Process

We hire based on demonstrated capability, not just job titles. Shortlisted candidates will be required to complete:

• Reconciliation and invoice error-detection tests.
   
• Contract accuracy exercise and an attention-to-detail assessment.
   

---

Performance Expectations (First 30 Days)

By the end of your first month, you are expected to deliver:

• Clean reconciliations and accurate inter-company billing.
   
• Zero missed invoices and zero repeated correction cycles.
   
• Contracts executed correctly the first time and organized, up-to-date records.

Side Note: Since this is a permanent work-from-home position and the arrangement is that of an “Independent Contractor,” the selected candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Reminder
Apply directly to the link provided; you will be redirected to BruntWork’s Career Site. You must apply using the said link to complete the initial requirements, which includes pre-screening assessment questions, technical check of your computer, and voice recording.
APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.