Job Overview

• Our client is looking for an experienced Assistant Property Manager to support daily property operations across short- and long-term rental portfolios. The ideal candidate has prior property management experience, strong organizational skills, and the ability to manage tenant relations, financial tracking, and vendor coordination efficiently.

Schedule

• Monday - Friday, 9:00 AM - 6:00 PM PST (20 work hours per week - Flexible within this window)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Responsibilities
1. Administrative & Office Support

• Answer phones, emails, and tenant inquiries promptly
• Manage office correspondence and maintain organized filing systems
• Schedule appointments, property inspections, and meetings
• Prepare and maintain tenant files (leases, addendums, notices)
• Draft notices including late rent, lease violations, and renewals
• Maintain property management systems (AppFolio, Yardi, Buildium, etc.)
• Track insurance certificates and compliance documentation

2. Tenant Relations & Leasing Support

• Respond to tenant inquiries and service requests
• Assist with move-ins and move-outs
• Coordinate key distribution and access credentials
• Process rental applications and verify supporting documents
• Prepare lease agreements and renewal documents
• Handle tenant concerns and escalate when required
• Monitor lease expirations and renewal timelines

3. Rent Collection & Financial Support

• Track rent payments and follow up on delinquencies
• Issue late notices and payment reminders
• Assist with processing rent payments (checks, portals, EFT)
• Process invoices and vendor payments
• Support basic financial recordkeeping

4. Maintenance Coordination

• Log and track maintenance requests
• Schedule vendors and contractors
• Obtain repair quotes and manage approvals
• Follow up to ensure timely completion of work

5. Vendor & Contractor Management

• Maintain updated vendor contact lists
• Collect and track W-9s, Certificates of Insurance (COIs), and contracts
• Coordinate services including landscaping, cleaning, HVAC, plumbing, and security

6. Compliance & Risk Management

• Track required safety inspections (fire alarms, elevators, etc.)
• Assist with eviction documentation and compliance processes

7. Marketing & Vacancy Management

• Post rental listings via Buildium and syndicate to platforms like Tenant Turner
• Assist with market rent research and analysis

8. Reporting & Owner Communication

• Prepare monthly owner reports
• Compile maintenance updates and financial summaries

9. HOA Support

• Assist with monthly financial packages
• Prepare and distribute meeting minutes
• Schedule annual maintenance work
• Obtain and follow up on vendor quotes for additional projects

Requirements

• Prior property management experience (short-term or long-term rentals required)
• Experience with property management software (AppFolio, Yardi, Buildium, etc.)
• Basic accounting knowledge
• Strong customer service and communication skills
• Excellent organization and multitasking abilities
• Strong conflict resolution skills

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.