Client Overview

Our client is seeking a versatile bookkeeper and administrative support specialist for a dynamic events production company that manages major festivals and large-scale projects. This role offers the unique opportunity to work in a fast-paced environment where workload fluctuates with event cycles, requiring adaptability and strong organizational skills during peak periods.

Job Overview

This is a role for someone who thrives in a dynamic, project-based environment where no two months look the same. You will serve as the financial backbone for a small but ambitious events production company, managing day-to-day bookkeeping while also supporting critical administrative functions that keep operations running smoothly. During quieter periods, you will handle routine financial tasks with precision and efficiency.

When major festivals and events approach, you will shift into high gear, managing increased invoice volume, coordinating payment processing, and compiling detailed financial reports that break down event performance. The ideal candidate is someone who remains calm under pressure, can pivot quickly between tasks, enjoys variety in their workload, and takes pride in maintaining accurate financial records while supporting broader business operations. You should be comfortable with autonomy, proactive in problem-solving, and eager to grow with a company that values flexibility and reliability. 

Schedule

• Monday - Friday, flexible hours, between 9:00 AM - 5:00 PM within business hours, New Zealand time (minimum 20 hours per week, with flexibility to scale during event periods)
  

Independent Contractor Perks:

• Permanent work-from-home
• Immediate hiring

Responsibilities

• Process accounts payable and accounts receivable using Xero accounting software
• Manage payroll processing and ensure timely, accurate payment to staff and contractors
• Compile post-event financial reports and sub-profit and loss statements showing revenue and expenses by department or activity area
• Coordinate with exhibitors and event participants by sending surveys, collecting information, and following up on outstanding responses
• Maintain organized financial records and support month-end and year-end closing processes
• Handle administrative tasks including data collation, spreadsheet management, and general business correspondence
• Process high volumes of invoices and payments during event peak periods
• Reconcile bank accounts and monitor cash flow
• Support temporary staff hour tracking and payment processing after large events

Must-have Requirements

• 3 to 5 years of bookkeeping or accounting experience
• Proficiency with Xero accounting software Experience with accounts payable, accounts receivable, and payroll processing
• Strong organizational skills with ability to manage fluctuating workloads
• Excellent attention to detail and accuracy in financial record-keeping

Niche-to-have Requirements

• Experience with New Zealand tax regulations and compliance requirements
• Background working in events, festivals, or project-based industries
• Familiarity with Smartly software
• Experience supporting research and development tax incentive programs or government grant applications
• Previous exposure to startup or tech company accounting
• Administrative coordination experience, including survey management and stakeholder follow-up

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.