Job Overview

Our client is seeking a detail-oriented and proactive Bookkeeping & Admin Assistant to support both financial and operational functions of the business.

This role will initially focus heavily on Xero bookkeeping and system migration from QuickBooks Online, then transition into a balanced role combining bookkeeping, administration, and business support tasks.

The ideal candidate is highly organised, reliable, and comfortable handling multiple responsibilities, with a strong focus on accuracy and follow-through.

Schedule

• Flexible weekdays, 3 days a week, 9:00 AM – 5:00 PM Sydney, NSW, 1-hour unpaid lunch (21 hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Key Responsibilities

Bookkeeping (Xero)

• Assist with migration from QuickBooks Online (QBO) to Xero
• Maintain accurate financial records in Xero
• Perform data entry, reconciliations, and basic bookkeeping tasks
• Support ongoing bookkeeping needs (approximately 1 day per week after migration)
• Ensure financial data is organised and up to date

Administrative & Operations Support

• Provide general administrative support across the business
• Maintain and update internal systems (e.g., Flowy Team or similar platforms)
• Assist with process improvements and documentation
• Conduct online research and compile relevant data
• Support business operations with ad hoc tasks as required

Accounts & Customer Follow-Ups

• Monitor outstanding invoices and follow up on customer payments
• Communicate professionally with clients regarding payment reminders
• Maintain accurate records of payment status and communications
• Contact clients via phone as necessary

Requirements

• Proven experience with Xero (experience with QBO migration is highly desirable)
• Strong bookkeeping and financial data entry skills
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently and manage multiple tasks
• Experience with CRM or workflow tools (e.g., Flowy Team or similar) is an advantage
• Comfortable performing a mix of finance, admin, and research tasks

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.