Payroll Processing

• Process weekly and/or fortnightly payroll for all Australian employees using KeyPay
• Ensure payroll is prepared accurately and on schedule in accordance with:
  • Modern Awards
  • Employment contracts
  • Company payroll policies
• Apply correct payroll configurations for:
  • Ordinary hours
  • Penalty rates and loadings
  • Allowances
  • Overtime
  • Leave accruals and balances

Payroll Outputs & Approval Support

• Generate payslips for employee distribution
• Prepare ABA files for Australian team review and approval
• Compile a comprehensive Payroll Approval Pack, including:
  • Payroll register summary
  • Net pay variance analysis vs. prior period
  • Superannuation summary
  • Bank account detail changes
  • New starters and terminations
  • Manual adjustments and corrections report

Compliance & Data Integrity

• Maintain accurate records of payroll inputs, amendments, and audit trails
• Ensure correct handling of:
  • PAYG withholding
  • Superannuation calculations
  • Leave entitlements and accruals
• Immediately flag payroll anomalies, exceptions, or compliance risks to the Australian Finance/HR team
• Maintain strict confidentiality and adhere to data privacy and security policies 

Reporting & Support

• Support the Australian team with ad-hoc payroll reports as required
• Assist with payroll data validation, reconciliations, and exception reviews when requested

Requirements

Essential

• Proven hands-on experience processing Australian payroll
• Practical experience using KeyPay / Employment Hero (highly preferred)
• Strong understanding of:
  • Leave accruals
  • Superannuation
  • PAYG taxation
  • Allowances and payroll adjustments
• High attention to detail with strong numerical and analytical skills
• Ability to follow SOPs precisely and work independently in a remote environment
• Strong written and verbal English communication skills
• High level of integrity and discretion when handling confidential employee data

Preferred

• Australian accounting experience, including exposure to payroll-related accounting processes such as:
  • Payroll reconciliations
  • Superannuation clearing and reporting
  • PAYG and payroll liability tracking
• Experience working alongside Australian Finance teams or external accountants
• Familiarity with month-end or payroll-related accounting support activities

Desirable Experience

• Payroll experience in retail, hospitality, or multi-award environments
• Working knowledge of:
  • Fair Work Act
  • Modern Awards
  • Australian payroll compliance requirements
• Experience preparing:
  • Payroll exception reports
  • Variance analysis
  • Payroll reconciliations

Reporting & Governance

• Payroll preparation is completed by the Payroll Officer
• Final payroll review, approval, and ABA upload are performed by the Australian team
• The role works closely with Australian Finance and HR stakeholders