Administrative Assistant – Early-Stage Startup | Remote | Growth Opportunity

Role Name: Administrative Assistant

Client Overview: Join an exciting early-stage startup with global operations spanning the US, UK, and India as they scale their leadership team and customer engagement efforts. This growing company is building out their sales organization and operational infrastructure, offering the opportunity to grow alongside a expanding business while developing diverse administrative and operational skills.

Job Description: You’ll be the organizational backbone supporting senior executives in a fast-paced, growth-oriented environment where your coordination skills will have immediate impact. As the primary executive assistant to the head of sales and other key leaders, you’ll manage critical business operations, coordinate high-level meetings across multiple time zones, and potentially expand into broader operational support as the company scales. This role offers the perfect blend of executive support and operational growth opportunities for someone who thrives in dynamic startup environments.

Schedule: 40 hours per week, Monday to Friday 9am to 6pm with one hour of unpaid break

Client Timezone: Eastern Time (US East Coast)

Independent Contractor Perks
HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job 

Responsibilities:

• Coordinate executive calendars and schedule meetings across US, UK, and India time zones
• Manage customer communication and follow-up via email to support sales activities
• Arrange travel logistics and accommodations for business trips and executive travel
• Plan and coordinate quarterly leadership off-sites and strategic meetings, including venue research
• Handle appointment scheduling and customer engagement coordination
• Provide operational support including Excel-based tasks and budget-related data entry
• Manage accounts payable and receivable tasks as needed (working alongside existing bookkeeping service)
• Conduct research and lead generation activities to support business development
• Oversee project management tasks and standard operating procedures (SOPs)
• Support social media engagement and audience interaction as the role expands

Requirements:

• Excellent English communication skills, both written and verbal
• Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Experience with Slack for team communication and collaboration
• Strong organizational and time management skills with the ability to prioritize across multiple executives
• Availability during East Coast US business hours with a responsive communication style
• Experience with executive-level calendar management and meeting coordination across time zones
• Basic to intermediate Excel skills for operational and budget-related tasks
• Customer service orientation with professional email communication abilities
• Bonus if you have experience with travel planning and event coordination
• It helps if you’re comfortable with WhatsApp for select business communications
• Bonus if you have experience in startup environments or fast-paced growth companies

Side Note: Since this is a permanent work-from-home position and the arrangement is that of an “Independent Contractor,” the selected candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Reminder
Apply directly to the link provided; you will be redirected to BruntWork’s Career Site. You must apply using the said link to complete the initial requirements, which includes pre-screening assessment questions, technical check of your computer, and voice recording.
APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.