Job Overview
Our client is seeking a high-caliber, career-focused Executive Assistant to provide dedicated 1-on-1 support to the Founder of a fast-growing Australian fintech firm. This is a true “right-hand” role designed for a professional who thrives in a high-intensity, entrepreneurial environment. You will be responsible for eliminating administrative friction, optimizing the Founder’s time, and ensuring their focus remains on strategic growth and high-level decision-making.
Schedule: Flexible schedule within 6:00 AM – 10:00 PM AEST (40 hours per week)
Independent Contractor Perks
- Health insurance (available in eligible locations)
- Permanent work-from-home setup
- Immediate hiring
Responsibilities
1. Strategic Day-to-Day Management
- Serve as the primary gatekeeper, managing and prioritizing all incoming requests
- Proactively anticipate needs to ensure the Founder is fully prepared for meetings, briefings, and public appearances
- Protect executive focus by filtering non-essential matters
2. Advanced Calendar & Meeting Oversight
- Manage a complex, fast-moving calendar across multiple time zones
- Coordinate high-stakes meetings, ensuring agendas are prepared and action items are tracked to completion
- Optimize scheduling for efficiency and strategic alignment
3. Global Travel & Logistics
- Execute end-to-end international travel management, including flights, visas, ground transport, and detailed itineraries
- Anticipate contingencies and proactively manage last-minute changes
4. Communication & Inbox Management
- Manage and respond to emails on behalf of the Founder while maintaining brand voice and professionalism
- Draft sensitive correspondence, executive-level reports, and presentations
- Handle confidential matters with discretion and precision
5. Multi-Entity Business Administration
- Oversee administrative requirements across multiple business entities
- Coordinate with Legal, Finance, and Operations teams to ensure founder-level tasks and approvals are processed efficiently
- Track key deadlines, documentation, and compliance requirements
Candidate Profile
Emotional Intelligence & Discretion: You possess high emotional intelligence and understand the nuances of supporting a high-profile founder.
Proactive Problem Solver: You do not simply identify issues — you present solutions and execute them autonomously.
Tech-Savvy Professional: You are comfortable working within modern tech stacks, including CRM platforms (e.g., HubSpot), project management tools, and advanced communication systems.
Requirements
- Mandatory: Previous experience as a C-Suite Executive Assistant or directly supporting a Founder/Entrepreneur in a high-growth environment
- Proven track record managing complex business administration across multiple entities
- Exceptional written communication skills with experience handling high-level external correspondence
- Ability to thrive in a fast-paced, high-performance environment
Side Note:
This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection and are responsible for their own taxes and benefits. Professional hourly fees are established based on performance during the application process.
Reminder:
Please follow the provided link to BruntWork’s Career Site to complete your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.