Role Overview

Our client is looking for a highly organized, proactive, and creative Executive & Marketing Assistant to support them in daily operations, project management, and marketing initiatives. This role is ideal for someone who thrives in a fast-paced, creative environment and has experience in marketing support, document design, and operational coordination. You will play a key role in keeping projects on track, maintaining quality standards, and helping scale the business as new videographers join the team.

Schedule:

• Monday to Friday, flexible between 7:00 am - 5:00 pm Brisbane Time (20 hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Key Responsibilities:

1. Executive & Operational Support

• Manage planning, scheduling, and coordination for video production projects and internal team activities.
• Act as an accountability partner to the business owner — tracking deadlines, commitments, and priorities.
• Implement and maintain efficient organizational systems and workflows.
• Develop SOPs and documentation as processes evolve.
• Gradually take ownership of additional operational tasks as systems are developed.

2. Project Management & Team Coordination

• Coordinate and oversee the offshore editing team to ensure projects are delivered on time.
• Monitor project timelines and proactively identify bottlenecks.
• Conduct quality control checks to ensure deliverables meet company standards.
• Maintain structured communication between videographers, editors, and the business owner.
• Support onboarding processes as new videographers are hired.

3. Marketing Support & Creative Execution

• Assist with basic marketing activities and campaigns (training provided as needed).
• Support content scheduling and marketing initiatives across digital platforms.
• Create visually appealing documents, proposals, presentations, and branded materials.
• Ensure all marketing materials reflect brand standards and aesthetic consistency.
• Assist with light copywriting and content repurposing when required.

Required Skills & Experience:

Executive & Operational Skills

• Proven experience as an Executive Assistant, Operations Assistant, or similar role.
• Strong project management and organizational skills.
• Excellent time management and prioritization abilities.
• High attention to detail with strong follow-through.
• Proactive mindset and ability to anticipate needs.

Marketing & Creative Skills

• Background in marketing support or coordination.
• Experience creating professional, well-designed documents (e.g., proposals, pitch decks, reports).
• Strong visual sense and understanding of branding principles.
• Proficiency in tools such as Canva, Google Workspace, Notion, ClickUp, Asana, or similar platforms.
• Basic knowledge of social media, content marketing, and digital platforms is a plus.

Soft Skills

• Highly organized and process-oriented.
• Strong communicator (written and verbal).
• Self-starter with a problem-solving mindset.
• Comfortable working with remote/offshore teams.
• Professional, discreet, and dependable.

Preferred Qualifications

• Experience in creative industries (video production, media, digital marketing).
• Experience managing offshore or remote teams.
• Understanding of marketing funnels or client engagement systems.

What Success Looks Like in This Role

• Projects are consistently delivered on time and meet quality standards.
• The business owner feels supported and focused on high-level growth activities.
• Marketing materials are polished, on-brand, and professionally presented.
• Systems are organized, scalable, and continuously improving as the team grows.

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.