Role Name: Administrative Assistant

Schedule: Monday to Friday 9am to 1pm Pacific

Client Overview: A thriving spiritual guidance practice that provides meaningful services to clients seeking personal growth and connection. The business conducts online readings, teaches development classes, and maintains an active podcast presence with regular guest features and external appearances.

Job Description: You’ll be the organizational backbone of a purpose-driven spiritual services business, managing the behind-the-scenes operations that keep everything running smoothly. This role offers the perfect blend of administrative variety and meaningful work, supporting a team that helps people discover their spiritual gifts and find personal guidance. You’ll work directly with the business owner in a flexible, supportive environment where your organizational skills make a real impact on both the business and the clients it serves.

Responsibilities:

• Manage and organize email communications, responding to inquiries using provided templates and routing information
• Filter and evaluate potential podcast guests, coordinating interviews and managing related correspondence
• Execute email marketing campaigns through Flowdesk, including content scheduling, audience segmentation, and automated sequences
• Create basic graphics and email headers using Canva Professional to enhance communications
• Coordinate scheduling for external podcast appearances and interview logistics
• Conduct targeted web research to support various business initiatives and content development
• Handle general administrative tasks that support daily operations and client service delivery
• Maintain organized systems for ongoing events and seasonal campaign management

Requirements:

• Proven experience in email management and administrative support roles
• Familiarity with email marketing platforms, preferably Flowdesk
• Basic graphic design skills and hands-on experience with Canva
• Strong organizational abilities and excellent written communication skills
• Experience with scheduling coordination and calendar management
• Ability to follow detailed instructions while learning new tools quickly
• Comfortable working independently in a remote environment with reliable internet
• Bonus if you have experience in the wellness or spiritual services industry
• It helps if you’re familiar with podcast production workflows and guest coordination

Why Join This Team?:

• Work with a purpose-driven business that makes a meaningful impact on people’s lives
• Enjoy complete remote flexibility with consistent, predictable hours
• Gain diverse experience across email marketing, content creation, and business operations
• Access to professional tools including Canva Professional and modern marketing platforms
• Direct collaboration with the business owner in a supportive, growth-oriented environment
• Opportunity for role expansion and additional responsibilities as the business grows