Administrative Assistant – Creative & Culture Industry | Remote
Role Name: Administrative Assistant
Schedule: Full Time. - 40h per week - Flexible hours based on business hours EST
Client Timezone: EST
Client Overview
Join a fast-paced creative agency operating within fashion, culture, and creative production industries. The team delivers high-impact projects that combine strategic planning with storytelling and brand development. This role supports daily operations, client coordination, financial tracking, and content organization, helping creative teams stay efficient and focused.
Job Description
You will serve as the operational backbone of a growing creative business, supporting internal organization, client communication, financial tracking, and project coordination. This role is ideal for a highly organized and proactive professional who enjoys working behind the scenes to keep projects moving smoothly.
The position begins as part-time with strong potential for expanded responsibilities and hours as the business continues to grow. You will collaborate closely with leadership and creative teams to maintain workflow clarity, communication accuracy, and operational efficiency.
Responsibilities
Operational & Administrative Support
- Organize and manage internal and external communications
- Track and coordinate meetings, deadlines, calls, and project timelines
- Maintain structured records and documentation for projects and communications
- Assist leadership with daily administrative workflow management
Client & Project Coordination
- Gather, organize, and communicate project details to clients and collaborators
- Maintain clear project timelines, deliverables, and tracking systems
- Support preparation of project briefs, updates, and follow-up summaries
- Coordinate communication between creative teams, clients, and external partners
Financial & Administrative Tracking
- Enter and track invoices, receipts, and payments accurately
- Maintain and update budget spreadsheets and financial tracking documents
- Organize accounting documentation and support bookkeeping preparation
- Assist with monitoring project financial alignment and reporting
Content & Social Media Coordination
- Gather and organize creative assets including photography, copy, and marketing materials
- Assist with content scheduling preparation and content calendar organization (No creation of content)
- Maintain organized systems for digital asset storage and accessibility
- Support creative teams with preparing templates and materials for publishing
Presentation & Deck Support
- Assist with preparing client presentations, pitch decks, and partnership proposals
- Organize visual and written materials into professional presentation formats
- Support leadership in preparing materials for client and stakeholder meetings
Requirements
- Minimum 2–3 years of administrative or project coordination experience
- Strong written and verbal English communication skills
- Excellent organizational skills and attention to detail
- Ability to work independently and manage multiple priorities
- Strong spreadsheet and data entry experience (Google Sheets or Excel)
- Basic understanding of social media content workflows
- Comfortable working in fast-paced and evolving environments
- Strong time management and task prioritization skills
Highly Regarded Skills & Experience
- Experience supporting creative agencies, production teams, or marketing environments
- Experience with content scheduling tools or digital asset management systems
- Experience assisting with presentations, client decks, or proposal preparation
- Familiarity with project management or collaboration platforms
Why Join This Team?
- Opportunity to support creative and culturally driven projects
- Flexible remote work environment
- Growth potential as the business expands
- Hands-on experience supporting high-impact creative operations
- Collaborative and fast-moving team environment
Independent Contractor Perks
HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job
Apply now to support creative projects, streamline operations, and help drive impactful storytelling initiatives.