Role Name: Administrative Specialist – Accounts Payable & Receivable

Schedule: 20h per week - Flexible within GMT business hours 

Client Timezone: UK Time (London)

Client Overview: A successful health and wellness company serving women through pregnancy and postpartum recovery, with strong wholesale partnerships across major UK retailers including supermarket chains. Founded by an NHS-registered midwife, they’ve built a stable, profitable business over 10+ years with both direct-to-consumer and retail distribution channels. The company values organized, process-driven operations that support their continued growth.

Job Description: You’ll handle essential financial administrative tasks that keep a growing business running smoothly, working directly with supplier invoices and wholesale customer billing. This role is perfect for someone who enjoys organized, detail-oriented work and wants to contribute to a business making a meaningful impact in women’s health. You’ll work alongside an experienced accountant who provides guidance while you manage the day-to-day administrative aspects of accounts management.

Responsibilities:

• Process and accurately code supplier invoices to the appropriate chart of accounts
• Manage approval workflows for invoice processing and payment authorization
• Generate invoices for wholesale customers, including major UK retail chains
• Handle accounts payable administrative tasks with attention to detail
• Manage accounts receivable processes for wholesale and retail partnerships
• Maintain organized records of all financial transactions and communications
• Support general administrative tasks as business needs arise

Requirements:

• Strong organizational skills and exceptional attention to detail
• Experience with Xero is essential as this is the accounting system we use.
• Experience with invoice handling systems is essential (HubDoc is preferred as this is what we use).
• Basic understanding of accounting principles and chart of accounts structure
• Experience with invoice processing, coding, and approval workflows
• Professional communication skills for supplier and customer interactions
• Proficiency with accounting software or a strong willingness to learn new systems
• Bonus if you have experience with wholesale or retail invoicing processes
• It helps if you’re familiar with UK business practices and VAT requirements

Why Join This Team?:

• Work remotely with flexible part-time hours that fit your schedule
• Join a stable, profitable business with established processes and clear guidance
• Work directly with an experienced accountant who provides mentorship and support
• Handle meaningful work that supports a business helping women’s health and wellness
• Opportunity for additional hours and responsibilities as the business grows
• Be part of a small team where your contributions directly impact business operations

Independent Contractor Perks
Permanent work from home
Immediate hiring
Steady freelance job

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