Job Highlights:

• Contract type: Independent Contractor
  

• Work Schedule: Monday to Friday, Sacramento, CA time zone, shift start time between 7:00 AM and 9:00 AM, 8 hours per day (40 hours per week), with a 1-hour unpaid lunch break.

Overview

We are seeking a reliable and detail-oriented Accounts Payable Specialist to support our finance operations across multiple business entities. This role focuses on core A/P functions within QuickBooks Online, ensuring accurate invoice posting, reconciliations, and vendor statement management. The scope is intentionally streamlined—this position will submit payments in QuickBooks only, while vendor payments will be released internally.

The ideal candidate has strong experience working across multiple QuickBooks entities, extensive accounts payable experience, and a high level of accuracy and organization.

Key Responsibilities

Accounts Payable & Invoice Processing

• Post and code invoices accurately across four QuickBooks Online entities
• Submit payments in QuickBooks (client handles vendor payment release)
• Retrieve billing statements and submit invoices through the accounting system
• Manage the Accounts Payable inbox and route invoices for appropriate approvals
• Ensure invoices have complete documentation and proper attachments

Reconciliations & Financial Accuracy

• Perform regular bank reconciliations in QuickBooks Online
• Reconcile vendor statements and investigate discrepancies
• Handle monthly recurring expenses such as rent, utilities, and general business expenses
• Process and validate employee expense reports with attention to detail and compliance

Vendor & Operational Support

• Maintain organized digital records of all financial transactions and supporting documents
• Manage vendor relationships and communicate clearly when resolving discrepancies
• Execute supply-related payments and maintain related documentation
• Ensure timely access to vendor portals and proper attachment of supporting documents
• Collaborate with internal team members to support smooth financial operations across all locations

Qualifications & Experience

• Proven experience in Accounts Payable, preferably in a multi-entity environment
• Strong working knowledge of QuickBooks Online (required)
• Experience posting invoices, performing bank reconciliations, and reconciling vendor statements
• High attention to detail and strong organizational skills
• Reliable, proactive, and comfortable working with recurring processes

Nice to Have

• Experience supporting retail or multi-location businesses
• Familiarity with vendor portals and recurring payments

Benefits
Independent Contractor Perks

• Health Insurance Coverage

• Permanent Work from home

• Immediate Hiring

• Steady Freelance Job

 

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Job ID: 47685522834