Personal Assistant – Supporting Nonprofit Leadership | Remote | Immediate Start

Role Name: Personal Assistant

Schedule: Part-time (10 hours per week, ~2 hours daily); Monday to Friday 9am to 11am 

Client Timezone: Eastern Time (Miami, Florida)

Client Overview:
You’ll support a nonprofit executive in the performing arts education space who recently expanded their organization and launched a new conservatory serving students in grades 3–12. This mission-driven leader needs help managing personal administrative tasks while focusing on growing the organization and supporting students through the arts.

Job Description:
In this role, you’ll help improve your client’s work-life balance by handling personal administrative tasks that often get delayed in a busy nonprofit environment. You’ll take ownership of research, communication, scheduling, and follow-ups, allowing the client to stay focused on leading and expanding their impact in arts education.

Responsibilities:

• Make outbound calls to insurance companies, service providers, and healthcare offices
• Research and compare home services, contractors, and personal service providers
• Manage personal emails, providing clear summaries and next steps
• Schedule personal appointments such as medical visits and home services
• Track ongoing personal tasks and follow up to ensure completion
• Gather information and present organized options to support decision-making
• Coordinate quotes, timelines, and appointments with service providers
• Maintain organized records in Google Sheets and share regular updates
• Handle sensitive personal information with discretion and professionalism

Requirements:

• Strong phone communication skills and comfort making outbound calls
• Excellent organization and attention to detail
• Proficiency with Google Workspace (Gmail, Google Sheets)
• Experience handling personal administrative or household-related tasks
• Ability to research efficiently and present clear, actionable information
• High level of professionalism and discretion
• Reliable internet connection and quiet workspace for confidential calls

Bonus:

• Experience supporting executives or professionals with personal administrative needs

Independent Contractor Perks
Permanent work from home
Immediate hiring
Steady freelance job