Schedule: Monday–Friday, 8:00 AM – 5:00 PM CST
(Includes a 1-hour unpaid break)
Total Weekly Hours: 40 hours

 

Responsibilities

• Prepare proposals using pre-made templates and project-specific details provided by the project lead

• Distribute required paperwork to government agencies and relevant parties within specified deadlines

• Manage and track all project documentation to ensure accuracy and completeness

• Track payments, monitoring amounts paid and outstanding balances

• Monitor and organize the project lead’s email inbox, flagging time-sensitive or critical communications

• Maintain clear visibility of document status, including what has been sent and what remains pending

• Identify and communicate any missing information or documentation required for each project

• Act as the communication bridge between the field team and administrative requirements

 

Requirements

• Bilingual proficiency in English and Spanish (written and verbal)

• Proficiency in Google Workspace (Gmail, Google Docs, Google Sheets)

• Strong email management, organization, and communication skills

• Solid computer skills with the ability to quickly learn new systems

• Experience in administrative support and document management

• Ability to work independently while maintaining consistent communication with the project lead

• Strong understanding of deadlines and regulatory compliance timelines

 

Scope

• Direct administrative support for one project lead (Telmo) and a two-person field crew

• Primary focus on lead abatement project administration and compliance

• Regular interaction with government agencies and regulatory bodies

• Future training on CRM systems as the company scales and implements new tools

• Fully remote role with ongoing communication via phone and digital platforms

 

Independent Contractor Perks

• Health insurance (available in eligible locations)

• Permanent work-from-home arrangement

• Immediate hiring