Position Summary

This role plays a critical part in back-office operations and accounting workflows. It bridges financial processing and customer service, ensuring accuracy, timeliness, and professionalism in every transaction and client interaction. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a dynamic environment.

---

Key Responsibilities

Accounts Receivable

• Generate and distribute customer invoices promptly based on arrival or delivery schedules.

• Track and reconcile incoming payments against customer accounts.

• Conduct credit checks, resolve billing issues, and maintain accounts receivable balances within approved credit limits.

• Manage and execute collection activities to support healthy cash flow.

• Reconcile customer accounts and ensure accurate balances.

Accounts Payable

• Process vendor invoices and match them with corresponding purchase orders or verification documentation.

• Coordinate payment schedules and maintain effective communication with vendors.

• Oversee the preparation of bank and credit card statements, including the submission of expense reports and receipts.

• Assist in monitoring and managing overall cash flow.

• Reconcile vendor accounts and ensure accurate balances for both supplier and operational vendors.

Customer Support

• Process customer orders and respond to inquiries in a professional and timely manner.

• Collect and document customer feedback to support continuous service improvement.

Administrative Support

• Prepare operational and financial reports on a weekly, monthly, and quarterly basis.

• Complete internal documentation and administrative tasks efficiently.

• Assist in the development and enforcement of internal controls and workflow procedures.

• Analyze complex workflows and streamline processes to improve operational efficiency.

---

Qualifications

• Minimum of 5 years of professional experience using QuickBooks.

• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

• MUST SUBMIT A SHORT VIDEO ANSWERING THE CLIENT'S QUESTIONS (questions are provided in the pre-screening assessment portion)
  
  

• Strong written and verbal communication skills.

• Prior experience in a distribution or import/export environment is preferred.

• Proven ability to multitask and manage competing priorities effectively.

• Strong mathematical and analytical skills.

• Ability to thrive in a fast-paced, collaborative team environment.

Independent Contractor Perks
Permanent work from home
Immediate hiring
Steady freelance job