Schedule:

• 4 hours per day, 20 hours per week, during standard business hours in Western Australia (AWST)

Role Overview
Our client is looking for a detail-focused Accounts Payable Administrator to support a high volume of accounts payable transactions as the primary function of the role, while also providing essential general administrative support. This role involves end-to-end invoice processing and purchase order coordination, requiring someone who is accurate, efficient, process-driven, and comfortable following established workflows.

Key Responsibilities

Accounts Payable (Primary Focus)

• Monitor and manage the accounts payable email inbox.

• Review and process supplier invoices in a timely manner.

• Send supplier invoices to relevant project managers for approval.

• Raise purchase orders in Simpro once approvals are received.

• Receipt and match supplier invoices against purchase orders in Simpro.

• Identify incorrect Purchase Order (PO) numbers and follow up on outstanding approvals and PO numbers.

• Reconcile supplier invoices to supplier statements (with support from the Finance Administrator).

• Maintain accurate records and ensure data integrity.

General Administration (Secondary Focus)

• Process day sheets daily and follow up on missing information.

• Organize employee folders, tickets, addresses, and other related documentation.

• Assist with Credit application forms and trade references.

• Manage Reece transfers and credit notes.

• Manage the Safety, Work, Method Statements (SWMS) folder.

• Send regular email reminders to staff regarding Maptrack and the logging of assets/locations.

• Provide support with other ad hoc admin tasks as required.

Meetings

• Attend the Monday admin meeting at 10 am (AWST) to go over workflow and the week ahead.

• Required Skills and Experience

• Strong attention to detail with a high level of accuracy.

• Ability to work efficiently in a high-volume processing environment.

• Solid understanding of the purchase order to supplier invoice workflow.

• Previous experience in accounts payable or finance administration.

• Comfortable working with email-based approval processes.

Preferred Experience

• Experience using Xero.

Experience with Simpro is an advantage, but not essential as training will be provided.

Personal Attributes

• Reliable, organized, and process-driven.

• Able to manage time effectively and meet deadlines.

• Comfortable working independently and collaborating with internal stakeholders.

• Clear and professional communication skills.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring