Capacity: 20 hours per week
Schedule: Monday to Friday, 9AM-1PM Pacific Time (4 hours per day)

Role Overview

We are seeking a detail-oriented and reliable Financial Administrator to support our financial operations and administrative functions. This role is ideal for a qualified accountant who is highly experienced in QuickBooks and comfortable handling both accounting and administrative responsibilities in a dynamic environment.

Key Financial Responsibilities

• Perform QuickBooks reconciliations with a minimum of 3 years of hands-on experience (non-negotiable requirement).

• Manage payroll processing and ensure timely and accurate payroll tax filings.

• Handle Accounts Payable (A/P) and Accounts Receivable (A/R) functions.

• Prepare and submit weekly financial reports for management review.

• Conduct accurate financial data entry and maintain organized financial records.

• Support general accounting tasks as needed.

Administrative Responsibilities

• Manage various communications with clients and vendors, ensuring professionalism and accuracy.

• Create, update, and maintain inventory tracking spreadsheets.

• Oversee and monitor local and state compliance requirements, coordinating documentation and deadlines.

• Coordinate and track yearly donations, including documentation and reporting.

Qualifications & Requirements

• Must be a qualified accountant (required).

• Minimum of 3 years of QuickBooks reconciliation experience (required).

• Proven experience with payroll, payroll tax filings, A/P, and A/R.

• Strong understanding of accounting principles and financial reporting.

• High attention to detail with strong organizational skills.

• Excellent written and verbal communication skills.

• Proficient in spreadsheet tools (Excel or Google Sheets).

• Ability to work independently and manage multiple responsibilities efficiently.