Role Name: Administrative Assistant – Construction Operations | Remote | Immediate Start

Schedule: 40 hours a week, Monday to Friday 9am to 6pm EST with one hour of unpaid break 

Client Timezone: EST

Client Overview: 

Join a growing roofing and exterior renovation company that operates with precision and structure. They’ve built standardized 7-9 step customer journeys with preset workflows designed to eliminate errors and maximize efficiency. With distinct busy seasons and a focus on proper training and support, this company values getting things right the first time.

Job Description: 

You’ll be the operational backbone supporting critical production activities for a structured roofing company. This isn’t just data entry – you’ll coordinate crews, manage timelines, and ensure projects flow seamlessly from start to finish. You’ll work within established systems designed for success, with comprehensive training to master industry terminology and processes. Perfect for someone who thrives on organization and wants to learn the construction industry while making a real impact on project outcomes.

Responsibilities:

• Schedule crew members and coordinate job assignments based on weekly project timelines
• Place material orders for ongoing construction projects and ensure timely delivery
• Schedule dumpster deliveries and pickups for active job sites
• Ensure permits are pulled and processed for all required projects
• Navigate and execute standardized customer journey processes using preset workflows
• Coordinate with subcontractors for various project phases and deliverables
• Manage back office operations during production stages of customer projects
• Maintain accuracy within established CRM systems and operational tools
• Support increased operational demands during busy seasons (mid-to-late February peak periods)

Requirements:

• Experience in any office setting with strong attention to detail
• Comfortable learning and working with CRM systems and various software tools
• Ability to follow standardized processes and workflows precisely
• Strong communication skills for coordinating with crews and subcontractors
• Willingness to undergo comprehensive 2-3 week training program
• Bonus if you have construction or trades industry experience
• It helps if you’re familiar with scheduling software and project coordination tools

Why Join This Team?:

• Work remotely with full access to established systems and support
• Comprehensive training program ensures your success from day one
• Structured processes and workflows designed to set you up for success
• Opportunity to learn the construction industry with proper guidance
• Join a growing company that values proper onboarding and employee development

Independent Contractor Perks:

• HMO coverage for eligible locations
• Permanent work from home
• Immediate hiring
• Steady freelance job

Apply now. Start helping.