Job Overview

We are seeking a highly organized and reliable Personal Assistant to provide full-time support across multiple business and personal activities. This role involves managing high-volume email inboxes, scheduling, travel coordination, basic bookkeeping, and general administrative tasks. The ideal candidate has strong communication skills, excellent attention to detail, and experience supporting executives in fast-paced environments. This is a remote, long-term role with growth potential, working directly with the business owner and supporting diverse industries.

Role Name: Personal Assistant

Schedule:

• Full-time (40+ hours per week)

• Monday to Friday 9 AM to 6 PM with 1 hour unpaid break

Client Timezone: Mountain Standard Time

Responsibilities:

• Manage and organize 25+ email inboxes across multiple business and personal accounts

• Handle scheduling and calendar coordination across various business activities

• Coordinate travel arrangements and logistics

• Conduct research tasks as needed for various business projects

• Perform online shopping and procurement tasks

• Handle basic bookkeeping and reconciliation tasks (approximately 50 transactions per month)

• Manage QuickBooks Online entries and maintenance

• Provide general administrative support across multiple business entities

• Support financial and operational consulting activities

• Excellent written and oral communication skills

• Strong organizational abilities and attention to detail

• At least 3 years of experience as an Executive Assistant or Personal Assistant

• Proficiency in Microsoft Office Suite, particularly Excel

• Experience with Google Sheets

• Basic business acumen and intelligence

• Willingness to learn and be trained on new systems

• QuickBooks Online experience preferred (training provided if needed)

• Ability to handle confidential and sensitive financial information

• Professional demeanor and reliability

• Support multiple business entities including consulting, healthcare, software startups, and nonprofits

• Handle both personal and business-related tasks

• Scalable role with potential for increased responsibilities as businesses grow

• Direct reporting relationship with business owner

• Access to sensitive financial and business information requiring discretion

• HMO Coverage in eligible locations
  
• Permanent work from home
  
• Immediate hiring