Role Name: Project Administrator - Bookkeeper

Schedule: Part-time (20+ hours per week) Flexible schedule but meetings with Australian business hours alignment required

Client Timezone: Australian Time Zones

Client Overview: Join a growing construction and development company that specializes in transforming raw land into beautiful custom homes. With 12-15 active projects running simultaneously, this business operates at impressive scale while maintaining quality and attention to detail. Each project operates as its own entity, creating diverse learning opportunities across multiple developments.

Job Description: You’ll be the coordination backbone for multiple construction projects, ensuring seamless communication between architects, surveyors, and specialized consultants while maintaining financial accuracy across complex project structures. This role offers the perfect blend of project management and financial oversight, with significant growth potential as the company expands. You’ll work directly with the owner, gaining exposure to all aspects of the construction and development process while building valuable skills in both project coordination and bookkeeping.

 

Project Administrator with Bookkeeping Support

Responsibilities:

• Coordinate and manage communication with project consultants including architects, surveyors, and other construction professionals
• Conduct follow-up conversations via phone and email to track project progress and milestones
• Track and manage project expenses across multiple companies (each project operates as its own entity)
• Perform bookkeeping tasks including expense categorization and financial record maintenance
• Maintain project timelines and ensure deliverables are met according to schedule
• Provide administrative support for construction project management processes
• Learn and adapt to company-specific processes and systems through comprehensive training

Requirements:

• Previous experience in project coordination or administration, preferably in construction or related industries
• Strong communication skills for professional interactions with consultants and vendors
• Experience with accounting software such as QuickBooks or similar financial management systems
• Ability to work independently and manage multiple projects simultaneously
• Excellent organizational skills and attention to detail for expense tracking
• Willingness to learn and grow within the role through provided training
• Availability to work within Australian business hours
• Reliable internet connection and professional home office setup

Scope:

• 20+ hours per week with potential for full-time growth
• Remote work arrangement with Australian time zone alignment
• Long-term employment opportunity focused on career development and company growth
• Direct reporting relationship with company owner/project manager
• Opportunity to expand responsibilities as the company and role evolve
• Primary focus on project administration with secondary bookkeeping responsibilities (approximately 5-10 hours per week initially)

Independent Contractor Perks
HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job