Schedule: Monday to Friday: 9:00 AM – 6:00 PM EST
Client Timezone: Eastern Time (US)
Total Weekly Hours: 40 hours

 

Join a growing wholesale company specializing in inventory management and distribution. This established business operates with the agility of a small company while maintaining professional systems and processes. You’ll work directly with leadership and have the opportunity to make a meaningful impact on daily financial and administrative operations.

You’ll become an integral part of a dynamic wholesale operation where your expertise in bookkeeping and administrative support will drive efficiency and growth. This role offers a balanced mix of financial responsibility and general business support, allowing you to showcase your versatility while gaining exposure across multiple business functions. You’ll have direct access to leadership, modern tools, and room to grow as the company scales.

 

Responsibilities

• Manage accounts receivable processes and follow-up procedures
• Handle accounts payable workflows and maintain vendor relationships
• Perform monthly account reconciliations to ensure financial accuracy
• Contact vendors by phone regarding invoices and issue resolution
• Process purchase orders and coordinate supply procurement (Amazon, office supplies, etc.)
• Execute accurate data entry and maintain organized digital records
• Provide administrative support to the sales team for non-sales activities
• Manage email correspondence and general office communications
• Support inventory-related administrative tasks and documentation

 

Requirements

• Minimum 3 years of bookkeeping or accounting experience with a strong understanding of accounting principles
• Strong proficiency in QuickBooks Online or similar accounting software
• Excellent communication skills, especially for vendor and customer phone calls
• Experience with data entry, administrative tasks, and documentation management
• Ability to work with phone systems (e.g., RingCentral or similar VoIP tools)
• Proficiency with Google Workspace and/or Microsoft Office (Outlook, Excel, Word, Sheets)
• Strong organizational skills with the ability to multitask and meet deadlines
• High attention to detail and accuracy; enjoys working with numbers, spreadsheets, and reports
• Reliable high-speed internet and a professional remote work setup
• Availability to join video calls (Zoom/Teams) as needed for check-ins, training, or urgent matters
• Familiarity with financial statements, reconciliations, and compliance filings (e.g., sales tax)
• Ability to maintain confidentiality and exercise sound judgment
• Leadership mindset with the ability to take ownership, solve problems, and improve processes
• Tech-savvy and quick to learn new software systems (CRM, vendor portals, etc.)
• Experience in a small-business environment is a plus
• Bachelor’s degree or coursework in accounting or finance is a plus
• Fluent in English; Spanish is a plus

 

Why Join This Team?

• Direct collaboration with company leadership and decision-makers
• Opportunity to wear multiple hats and build diverse skill sets
• Modern remote work setup with professional tools and systems
• Stable wholesale business with consistent workflow
• Supportive environment that values efficiency, accountability, and professional growth

 

Independent Contractor Perks

• Permanent work-from-home setup
• Immediate hiring