Schedule
- Part-time (20 hours/week) Monday to Friday 4 hours per day. 12:00 - 16:00 GMT 0+ (Icelandic time).
Role Overview
You will act as the right hand to the founder, supporting administrative, operational, and workflow-related tasks. Your primary goal is to keep the business running smoothly by organising workflows, supporting content and client operations, and freeing up time for high-priority tasks.
Key Responsibilities
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Organise documents and data, including files, spreadsheets, project records, and client information using Google Workspace and Notion.
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Maintain the CRM and client pipelines using Monday.com (or similar), tracking clients, projects, tasks, and follow-ups.
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Automate and streamline workflows using tools such as Make.com or Zapier, including recurring tasks, data flows, reminders, and notifications.
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Use AI and productivity tools (e.g., ChatGPT) for drafting emails, summarising notes, creating templates, and basic content support.
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Coordinate projects and tasks by tracking progress, updating statuses, maintaining to-do lists, and ensuring deadlines are met.
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Support content and operational workflows, including scheduling, content formatting, documentation assistance, and client onboarding.
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Handle confidential information with professionalism and discretion.
Requirements
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Strong proficiency with Google Workspace (Docs, Sheets, Drive, Calendar).
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Experience using Notion for project/task management, documentation, or data organisation.
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Familiarity with Monday.com CRM (or an equivalent CRM/project management tool) and comfort managing pipelines, client data, and tasks.
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Experience with workflow automation tools such as Make.com or Zapier.
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Comfortable using AI or generative-AI tools for drafting, summarising, content support, or rapid research.
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Excellent organisational skills, proactive mindset, and ability to work independently while maintaining smooth operations.
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Strong written and verbal communication skills, with a high level of discretion in handling business and client information.
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Ability to prioritise work, manage multiple tasks, and adapt to changing requirements in a remote environment.
Independent Contractor Perks
Permanent work from home
Immediate hiring
Steady freelance job