Schedule: 20 hours per week, Monday to Friday, flexible between 9AM to 5PM La Canada, CA
About the Role
We are looking for a highly organized and proactive Part-Time Personal Assistant with experience in logistics, scheduling, and product sourcing to support the owner of a growing construction company. This role requires excellent coordination skills, strong research abilities, and the capability to manage a variety of administrative and operational tasks independently. The ideal candidate is resourceful, reliable, and comfortable working in a fast-paced environment.
Key Responsibilities
Administrative & Executive Support
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Manage calendars, appointments, and daily schedules.
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Organize meetings, prepare agendas, and track follow-up tasks.
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Handle email management and communication on behalf of the executive.
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Maintain digital files, records, and documentation.
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Draft and prepare reports, documents, and correspondence.
Logistics & Coordination
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Coordinate deliveries, shipments, and vendor schedules.
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Track materials, orders, and supplies for construction projects.
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Communicate with suppliers, subcontractors, and logistics partners.
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Assist in managing project timelines to ensure timely material availability.
Product Sourcing & Research
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Source construction materials, tools, and equipment as needed.
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Compare pricing, availability, and quality across multiple suppliers.
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Negotiate rates to secure cost-effective purchases.
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Conduct research on products, suppliers, and industry-related solutions.
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Maintain supplier databases and product comparison lists.
Operational & Personal Support
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Assist with business-related and occasional personal errands.
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Arrange travel bookings—Flights, accommodation, and transport.
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Support miscellaneous tasks to ensure day-to-day efficiency.
Qualifications & Requirements
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Proven experience as a Personal/Admin Assistant, Executive Assistant, or similar administrative role.
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Logistics or procurement experience required (experience within construction is a strong advantage).
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Strong research and analytical skills.
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Excellent communication skills, both written and verbal.
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Highly organized, detail-oriented, and able to handle multiple priorities.
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Tech-savvy; proficient in MS Office, Google Workspace, online research tools, and task management apps.
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Ability to work independently and maintain confidentiality.
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Proactive, resourceful, and solution-oriented.
Independent Contractor Perks
Permanent work from home
Immediate hiring
Steady freelance job