Job Highlights
Contract: Independent Contractor
Schedule: Flexible working schedule
Client Timezone: Central Time (CST)
About the Role
We are looking for a sharp, detail-oriented Executive Assistant to support a busy CEO. This role is ideal for someone who moves quickly, stays highly organized, and can manage a lot of moving pieces with minimal supervision.
What You’ll Do:
● Manage a dynamic calendar: schedule, reschedule, and prioritize meetings
● Coordinate Zoom/online and in-person meetings, including agendas and follow-up
● Triage email: flag priorities, draft responses, and ensure nothing falls through the
cracks
● Track tasks and deadlines, and follow up to ensure things get done on time
● Take meeting notes and turn them into clear action items
● Prepare and format documents, presentations, and simple reports
● Arrange travel and logistics when needed
● Maintain organized digital files and documentation
● Assist with basic bookkeeping tasks such as tracking expenses, invoices, and
reimbursements
● Support general administrative tasks, including data entry, form completion, and
updating internal records and spreadsheets
What We’re Looking For:
● 3+ years as an Executive Assistant, Administrative Assistant, or similar role
● Proven ability to work fast without sacrificing accuracy or attention to detail
● Excellent written and verbal communication skills
● Highly organized, proactive, and reliable
● Comfortable working remotely and independently
● Tech-savvy: familiar with tools like Google Workspace or Microsoft 365, Zoom, and
task/project tools (Asana, ClickUp, Trello, etc.)
● Discrete and professional with sensitive and confidential information
Independent Contractor Perks:
- May qualify for a Premium Executive Assistant
- Permanent work from home
- Immediate hiring
- Steady freelance job
Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.
Job ID: 41586633124