Schedule: Part-time (20 hours per week, 4 hours a day) 11 AM – 3 PM AEST
Client Timezone: Australian Eastern Standard Time (Melbourne)
Client Overview
Join a dynamic recruitment business specializing in human-centered design, connecting top UX/UI talent with leading companies across Australia. The founder also operates the country’s largest design conference, demonstrating deep industry expertise and network. This growing business is at an exciting inflection point where strategic support will directly impact revenue growth.
Job Description
You’ll be the operational backbone for a successful entrepreneur who’s ready to scale beyond the day-to-day administrative tasks that are currently limiting growth potential. This role offers the perfect blend of administrative excellence and marketing support, working directly with the founder to streamline operations and free up time for high-value client acquisition and delivery activities. You’ll work with cutting-edge tools like HubSpot and LinkedIn Sales Navigator in a fast-paced, entrepreneurial environment where your contributions directly impact business success.
Responsibilities:
- Manage daily email correspondence, screening and responding to routine inquiries and meeting requests with professional efficiency
- Handle comprehensive calendar management and diary coordination to optimize scheduling and eliminate conflicts
- Execute targeted LinkedIn Sales Navigator campaigns to identify and engage potential clients in the design industry
- Develop and manage email marketing campaigns using HubSpot with existing contact database to nurture leads
- Create and schedule social media posts to maintain consistent online presence and thought leadership
- Support broader administrative projects and strategic initiatives as business needs evolve
- Maintain organized workflows and comprehensive documentation for all assigned tasks
- Provide autonomous support during founder’s travel periods and business trips
Requirements:
- 2-5 years of virtual assistant or administrative support experience with demonstrated autonomy
- Strong proficiency with HubSpot for CRM management and email marketing campaigns
- Excellent written communication skills for professional email management and client correspondence
- Proven ability to work independently with minimal supervision while maintaining high standards
- Reliable internet connection and professional home office setup for consistent performance
- Bonus if you have experience with LinkedIn Sales Navigator for lead generation
- It helps if you’re comfortable working Australian business hours and understand local business culture
Why Join This Team?
- Work directly with a successful entrepreneur in the thriving design industry
- Flexible remote work arrangement with clear boundaries and respect for work-life balance
- Opportunity for future growth and expanded responsibilities as the business scales
- Access to modern tools and systems with potential for skills development
- Accommodation for seasonal breaks and understanding of personal time needs
- Direct impact on business growth with visible results from your contributions
Independent Contractor Perks
- Permanent work from home
- Immediate hiring