Schedule: Monday to Friday, 4 hours per day (flexible within Pacific business hours)
Total Weekly Hours: 20 Hours

 

Responsibilities:

• Manage CRM systems, including customer texting, meeting reminders, and follow-up communications
• Handle Go High Level (GHL) system maintenance and basic operations (copying existing setups; no complex configurations required)
• Manage inbox and calendar across multiple business entities
• Conduct research on insurance policies and industry information
• Prepare presentations and meeting materials
• Manage social media accounts for business purposes
• Create content and tools to support coaching business operations
• Assist with group training sessions, including managing chat links, participant signups, and logistics
• Follow up with leads who have contacted the business
• Handle Amazon KDP and marketplace-related tasks
• Provide general administrative support across multiple business lines

 

Requirements:

• Proven experience as an Executive or Administrative Assistant
• Strong experience with CRM systems and customer communication tools
• Familiarity with Go High Level (GHL) or willingness to learn quickly
• Excellent organizational and time management skills
• Ability to work independently and proactively solve problems
• Experience with social media management
• Strong communication skills for customer interactions
• Ability to learn new platforms and tools quickly
• Experience with calendar and inbox management
• Bilingual capabilities (English/Spanish) preferred due to Southern California market

 

Scope:

• Support multiple business entities, including marketing, insurance, and coaching
• Report directly to the business owner with a high level of autonomy
• Remote work arrangement with flexible scheduling
• Opportunity for role expansion as the businesses grow and scale
• Long-term position with strong growth potential

 

Independent Contractor Perks:

• Permanent work-from-home setup
• Immediate hiring