Schedule:

• Full-time  (Mon-Fri 9am-6pm EST)

Client Timezone:

Client Overview

Support the growth of an innovative global IT services company that’s making an impact across the US, Europe, and Australia. This well-established organization combines help desk services, technology project management, strategic procurement, and executive-level consulting to deliver comprehensive solutions. With modern systems like HubSpot CRM and structured processes, this company offers a professional environment where attention to detail and organizational excellence are highly valued.

Job Description

Excel in a behind-the-scenes role that’s essential to sales success at a thriving global technology company. As a Sales Administrative Assistant, you’ll handle the critical detail work that enables the sales team to focus on building client relationships. This role offers exposure to the complete sales process while developing your skills in document management, data analysis, and proposal development in a supportive, growth-focused environment.

Responsibilities

• Manage data entry and maintain accurate records in HubSpot CRM system
• Edit and format professional documents, PowerPoint presentations, and client proposals
• Update financial figures and data in Excel spreadsheets and proposals with precision
• Track sales activities and outcomes using organized spreadsheet systems
• Modify proposal language and rewrite content to align with specific client needs
• Participate in client calls as a note-taker to support sales team preparation
• Handle repetitive administrative tasks that streamline sales operations
• Collaborate with CEO and leadership team on proposal improvements

Requirements

• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
• Strong writing, editing, and proofreading skills
• Experience with CRM systems (HubSpot preferred, Salesforce experience acceptable)
• Exceptional attention to detail for maintaining data accuracy
• Excellent organizational skills for managing multiple documents and projects
• Strong English communication skills for effective internal coordination
• Ability to work independently and meet deadlines in a remote environment