Schedule:

• 20 hours per week
• Monday to Friday, 1pm to 5pm Christchurch 8022, New Zealand

Client Timezone: New Zealand Standard Time

Client Overview

Join a rapidly growing interpreting services company that connects businesses with professional interpreters across various industries. This dynamic startup has experienced significant growth over the past two years and continues to expand, offering you the opportunity to be part of an exciting journey in the language services sector. You’ll be working with a company that facilitates seamless communication solutions for businesses requiring professional interpretation services, playing a crucial role in breaking down language barriers in the business world.

Job Description

This is an exciting opportunity to become the operational backbone of a thriving interpreting services business. As an Administrative Coordinator, you’ll manage the critical booking and coordination processes that enable seamless communication for clients worldwide. You’ll work directly with both external clients and professional interpreters, ensuring smooth service delivery while supporting a business that values growth, efficiency, and exceptional customer service. This remote position offers the perfect blend of client interaction, administrative coordination, and the satisfaction of facilitating important business communications across language barriers.

Responsibilities

• Respond professionally to email requests for interpreter services from external business clients
• Manage and maintain booking calendars for interpreter assignments across multiple time zones
• Coordinate directly with professional interpreters to confirm availability and secure bookings
• Provide interpreters with comprehensive documentation and briefing materials for their assignments
• Handle all administrative tasks related to booking management and client coordination
• Maintain organized records of interpreter assignments, client interactions, and service delivery
• Ensure seamless communication flow between clients and interpreters throughout the booking process
• Support business growth initiatives through efficient operational management

Requirements

• Excellent written English communication skills for professional external client interaction
• Proven experience with calendar management and scheduling coordination systems
• Strong administrative background with exceptional attention to detail and organizational skills
• Ability to work independently and efficiently in a remote work environment
• Proficiency with standard business software tools (Google Suite, Microsoft Office)
• Reliable high-speed internet connection and professional computer setup for remote work
• Customer service mindset with ability to manage multiple stakeholders simultaneously
• Flexibility to adapt to growing business needs and potential role expansion opportunities

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Steady freelance job