• Contract type: Independent Contractor
• Schedule: 20 hours per week; Monday to Friday, 8AM to 12PM Bentleigh East, VIC
  

Join a forward-thinking international childcare placement agency that specializes in matching high-achieving families with premium in-home childcare solutions. As a growing industry leader, we’re revolutionizing how busy professionals balance their career and family life. Our boutique agency maintains strong international connections and takes pride in creating perfect matches between families and qualified childcare professionals from around the globe.

We’re seeking a tech-savvy Executive Assistant to join our dynamic team during an exciting period of expansion. This role offers a unique opportunity to shape and improve core business processes while managing essential administrative functions. You’ll work directly with leadership to streamline operations, enhance customer experience, and drive business growth. This position is ideal for a proactive problem-solver who can balance strategic thinking with practical execution, offering significant potential for professional growth and increased responsibilities.

• Drive operational excellence through process improvement and documentation management
  
• Manage candidate screening and coordinate interview scheduling
• Handle professional communication with international candidates and clients
• Maintain and optimize CRM database systems
• Create and standardize business presentations and content
• Identify and implement automation opportunities using AI tools
• Coordinate time-sensitive placement processes
• Support business expansion initiatives
• Monitor and track key performance metrics
• Ensure compliance with documentation requirements
• Contribute to team strategy and growth initiatives

Requirements

• 3+ years of executive assistant or relevant administrative experience
  
• Exceptional verbal and written communication skills
• Demonstrated experience in process improvement and automation
• Proficiency with CRM systems and database management
• Strong capability with AI tools and emerging technologies
• Professional phone manner and confident communication style
• Proven ability to work autonomously and take initiative
• Excellence in organization and attention to detail
• Strong problem-solving and analytical skills
• Ability to manage multiple priorities in a fast-paced environment
• Experience in relationship-based business environments preferred
• Commitment to maintaining confidentiality and professional standards

• Permanent Work from Home
• Immediate Hiring
• Steady Freelance Job