Schedule: Monday to Friday, 8:30 AM – 5:00 PM (30-minute unpaid break)
Location/Timezone: Gateshead, NSW (AEST)
Total Weekly Hours: 40 hours

Client Overview
Join a dynamic Australian business solutions company that empowers building and construction companies to achieve remarkable success through comprehensive support services. This innovative organization operates across multiple specialized divisions including marketing, operations, coaching, and insurance, creating a diverse and exciting work environment. You’ll be part of a forward-thinking team that directly impacts the construction industry by helping builders navigate complex regulatory requirements and maximize their business potential.

Job Description
This is a unique opportunity to support the insurance and homeowners warranty division of a high-performing Australian business consultancy. In this role, you will assist the team with collating, organizing, and analyzing financial and administrative documentation to support submissions for Homeowners Warranty and insurance renewals. You will play a key role in gathering and preparing critical information that enables senior team members to deliver strategic support to clients within the construction industry. While you won’t serve as the primary client contact or be responsible for strategic planning, your work will be instrumental in driving operational efficiency and client outcomes. There may also be occasional opportunities to assist with administrative tasks for the marketing division when capacity allows.

Responsibilities

• Support the insurance and homeowners warranty team by collating, reviewing, and organizing documentation for submissions and renewals

• Extract and interpret key financial data from client-provided PDF documents, including profit and loss statements and balance sheets

• Input relevant data into a standardized Excel document used across all clients

• Utilize templates and internal calculators to assist in the preparation of warranty submission materials

• Follow up with clients occasionally to gather missing or incomplete documentation

• Maintain organized records in Google Drive and ensure accuracy in all data entries and document handling

• Work with internal tools such as HubSpot and Wrike for tracking, communication, and task management (training provided if needed)

• Provide light administrative support to the marketing team as needed, based on available capacity

Requirements

• At least 3 years of administrative or financial support experience in a professional setting

• Proficient in Microsoft Excel, particularly in using standard templates and inputting data

• Comfortable working with PDF financial documents and extracting relevant information

• Proficient in Google Workspace (Gmail, Google Docs, Google Sheets, Google Drive)

• Experience with HubSpot or Wrike is highly desirable

• Strong attention to detail and accuracy in financial data handling

• Excellent organizational and communication skills

• Self-driven, reliable, and able to work efficiently in a remote work environment

Independent Contractor Perks

• Permanent work-from-home setup
• Immediate hiring
• Steady freelance job