Role Name: Project Manager / Executive Assistant

Schedule:

• Full-time (40 hours per week)
• US Pacific Standard Time

Client Timezone: US Pacific Standard Time

Client Overview

Join a dynamic promotional merchandise company that creates custom products for major professional sports teams including MLB and NBA franchises. This established business has been thriving for over 25 years and recently experienced explosive growth through partnerships with world champion teams. You’ll work directly with the business owner in a fast-paced, international environment that spans operations across the United States, Hong Kong, and China. This is an exciting opportunity to be part of the sports industry while supporting high-profile promotional campaigns that reach millions of fans.

Job Overview

This is a unique opportunity to serve as the right-hand person to a successful business owner, combining executive assistant duties with comprehensive project management responsibilities. You’ll be instrumental in scaling a growing sports merchandise business, managing diverse projects from concept to completion while providing critical operational support. The role offers significant autonomy and growth potential as you become an integral part of operations that directly impact major professional sports teams and their fan experiences. You’ll work independently with minimal micromanagement, taking ownership of projects and helping streamline operations for a business experiencing rapid expansion.

Responsibilities

• Manage and prioritize email communications across multiple time zones, identifying urgent matters requiring immediate executive attention
• Coordinate comprehensive calendar management and schedule appointments for a busy executive managing international operations
• Handle all travel arrangements and logistics for business trips spanning multiple countries
• Serve as lead project manager for promotional merchandise campaigns, overseeing projects from initial concept through final delivery
• Make professional phone calls on behalf of the executive to clients, vendors, and international team members
• Coordinate seamlessly with teams in Hong Kong and China to ensure smooth project execution and communication
• Provide high-level executive support to reduce workload and enable the business owner to focus on strategic growth initiatives
• Support operational efficiency during a period of significant business expansion and increased client demands

Requirements

• Proven project management experience with demonstrated ability to work independently and deliver results without constant supervision
• Exceptional English communication skills, both written and verbal, with professional business correspondence abilities
• Strong phone presence and confidence making calls on behalf of senior executives
• Availability to work US Pacific Standard Time hours consistently
• Preferred: Mandarin and/or Cantonese language skills to effectively support international operations and team coordination
• Outstanding organizational skills and ability to manage multiple priorities in a fast-paced environment
• Experience with executive-level email management, calendar coordination, and travel planning
• Adaptability and problem-solving skills to thrive in a growing business environment
• Professional demeanor suitable for interaction with high-profile sports industry clients

Independent Contractor Perks

• HMO Coverage in eligible locations
• Permanent work-from-home setup
• Immediate hiring
• Steady freelance job