Schedule

• Part-time, 10 hours per week minimum
• Flexible scheduling

Client Timezone: UK/London (GMT)

Client Overview

Join a dynamic and fast-growing digital marketing agency that specializes in creating compelling content and managing social media for one of the world’s most exciting sports - Formula One racing. This innovative company has experienced rapid growth and now supports a team of 17 professionals across creative and operational functions. Based in London, this agency operates at the intersection of high-octane motorsports and cutting-edge digital marketing, creating content that reaches millions of F1 fans worldwide. The company culture emphasizes creativity, growth, and excellence, making it an exciting environment for someone looking to contribute to a business that’s scaling rapidly in the sports marketing space.

Job Description

This unique hybrid role offers the perfect opportunity for an organized, detail-oriented professional to make a significant impact in both administrative operations and financial management. You’ll be joining a creative team during an exciting growth phase, helping to streamline processes that directly support the company’s continued expansion in the competitive world of sports marketing. This position combines the variety of general administrative support with the structured nature of basic bookkeeping tasks, providing excellent experience in both areas. You’ll work closely with the leadership team to ensure smooth operations while gaining valuable exposure to the fast-paced world of digital marketing and Formula One content creation.

Key Responsibilities

• Financial Administration: Organize and manage employee expense reports, ensuring compliance with company policies and preparing documentation for monthly payroll processing
• VAT & Receipt Management: Maintain organized records of business receipts and prepare quarterly VAT submissions, working closely with external accountants
• HR Support: Assist with recruitment processes including CV review and candidate coordination, supporting the company’s continued growth
• Document Management: Create, organize, and maintain various business documents and administrative materials
• Digital Asset Organization: Manage and optimize file systems across Google Drive and Dropbox, including removing duplicates and maintaining clean, accessible digital libraries
• Basic Bookkeeping: Maintain accurate financial records using Xero software and coordinate with external accounting professionals
• General Administrative Support: Provide ongoing administrative assistance to company leadership as needed

Requirements

• Previous experience working with UK-based companies with solid understanding of UK VAT processes and basic tax requirements
• Demonstrated experience in basic bookkeeping with familiarity using Xero software
• Background in creative agencies, production companies, or similar creative/media environments strongly preferred
• Excellent organizational skills with proven ability to manage multiple tasks and priorities
• Self-motivated professional who thrives working independently with minimal supervision
• Strong written communication skills with experience in professional email correspondence
• Proficiency with cloud-based file management systems and digital organization tools
• Ability to maintain confidentiality and handle sensitive business information appropriately