Schedule:

• Part-time (10 hours/week initially, with potential to scale to 20+ hours)
• Flexible scheduling

Client Timezone: Eastern Time (Montreal, Canada)

Client Overview

Join a thriving premium diffuser company that’s been revolutionizing the scenting industry for 15 years! This rapidly growing business has successfully expanded from serving luxury hotels and commercial buildings to capturing the residential market with cutting-edge cold air diffusion technology. With six retail locations across Canada and exciting franchise expansion plans on the horizon, you’ll be supporting a dynamic entrepreneur who’s building something truly special. The company crafts all their premium fragrances in-house and serves everyone from cozy condo dwellers to owners of sprawling 50,000 square foot estates.

Job Description

This is an exceptional opportunity to become an integral part of a fast-growing business while making a meaningful impact on both professional and personal fronts. You’ll be the right-hand support for a busy entrepreneur who’s juggling business growth, family life, and community involvement. This role offers the perfect blend of business administration and personal assistance, with tremendous potential for growth as the company scales. You’ll have the flexibility to work remotely while contributing to a business that’s genuinely improving people’s lives through beautiful, hotel-quality scenting experiences in their homes.

Responsibilities

• Manage and respond to business emails with professionalism and efficiency
• Schedule and coordinate business meetings, client consultations, and appointments
• Conduct follow-up communications with existing clients to strengthen relationships
• Handle personal scheduling including medical appointments and family-related bookings
• Provide comprehensive calendar management and organizational support
• Manage incoming calls and client inquiries with excellent customer service
• Schedule and post pre-created content across social media platforms
• Maintain detailed task lists and provide regular progress updates
• Support daily business operations with general administrative assistance

Requirements

• Proven experience in administrative support or virtual assistant roles
• Excellent written and verbal communication skills in English
• Strong proficiency with email systems, calendar management, and scheduling tools
• Comfortable handling both business and personal administrative tasks professionally
• Basic social media platform experience for content scheduling
• Reliable high-speed internet and professional home office setup
• Availability for approximately 10 hours per week with flexibility to grow
• French language skills are a valuable bonus (premium compensation available)
• Self-motivated with strong organizational and time management abilities
• Discretion and professionalism when handling personal and business matters