Schedule:

• 40 hours per week
•  Monday - Friday; 8am - 5pm with 1 hour unpaid break

Client Timezone: Brisbane, Australia (AEST/AEDT)

Client Overview

Join a dynamic and progressive multi-industry company that’s revolutionizing traditional business sectors through innovative technology and forward-thinking approaches. This organization operates across three exciting industries - premium agriculture production, essential mining services, and modern cosmetics - creating a diverse and stimulating work environment. The company is known for embracing cutting-edge technology and AI systems, even in traditional sectors, making them a leader in their field. You’ll have the unique opportunity to work directly with company leadership and make a meaningful impact across multiple business operations while being part of an organization that values innovation, efficiency, and technological advancement.

Job Overview

This is an exceptional opportunity for an experienced professional to take on a versatile and impactful role that combines executive assistant duties with bookkeeping responsibilities. You’ll work directly with the company owner, conducting daily virtual meetings and serving as their right-hand person for both administrative and financial tasks. This position offers incredible variety, allowing you to support operations across multiple business entities while developing your skills in a technology-forward environment. You’ll be instrumental in streamlining operations, managing critical communications, and ensuring financial accuracy across diverse business segments. This role is perfect for someone who thrives on variety, enjoys working with leadership, and wants to grow with a dynamic company that’s at the forefront of innovation in their industry.

Responsibilities

• Conduct daily virtual calls with the company owner and business manager to receive tasks and priorities
• Manage the owner’s work and personal email inbox, including responding to emails and organizing communications
• Handle calendar management for the team using Outlook, including scheduling and coordinating appointments
• Perform bookkeeping tasks across multiple business entities, including accounts payable, accounts receivable, and bank reconciliations in Xero
• Provide general administrative support across multiple business entities
• Update Excel registers of assets and properties
• Assist with personal errands and tasks for the company owner as needed
• Support email management and correspondence for executive-level communications

Requirements

• Minimum 4+ years of experience in executive assistant and/or bookkeeping roles

• Proficiency in Xero accounting software for bookkeeping tasks

• Strong knowledge of Microsoft Outlook and calendar management systems

• Interest in and knowledge of new technology and innovation

• Excellent communication skills for direct interaction with company leadership

• Ability to handle multiple responsibilities across different business sectors

• Strong organizational skills and attention to detail

• Tech-savvy mindset with ability to adapt to progressive business practices

Independent Contractor Perks

• HMO Coverage in eligible locations
• Permanent work from home 
• Immediate hiring
• Steady freelance job