Schedule:

• Part-time (20 hours per week with potential to scale to full-time)

Client Timezone: PST (Pacific Standard Time) - should work morning M-F but flexible around morning times

Client Overview

Join a thriving wine importation business that sources premium wines from renowned regions across Italy, France, Spain, and Australia. This dynamic company has built strong relationships with top-tier wineries and serves prestigious restaurants throughout Los Angeles. With exciting expansion plans including potential partnerships with major retailers like Costco and large supermarket chains, this is an opportunity to be part of a growing business that bridges international wine culture with the American market. The company leverages deep industry expertise and established relationships to bring exceptional wines to discerning customers.

Job Description

This is an exciting opportunity to support the financial operations of a sophisticated wine importation business while gaining valuable experience in international trade and the wine industry. You’ll manage complex multi-product transactions, handle importation accounting, and ensure accurate financial tracking for a business poised for significant growth. As the company expands into major retail partnerships, you’ll play a crucial role in maintaining the financial backbone that supports this exciting growth trajectory. This position offers the potential to scale from part-time to full-time as operations expand, providing career growth alongside business success.

Responsibilities

• Process and manage approximately 10 complex invoices weekly, each containing multiple wine varieties (typically 10-15 cases with 5 different wines per order)
• Handle purchase orders and invoicing systems with precision and attention to detail
• Perform comprehensive bank account and credit card reconciliations
• Prepare detailed profit and loss statements to support business decision-making
• Review and verify remittances, identifying and resolving payment discrepancies including underpaid, overpaid, or missing payments
• Transfer and organize invoice data between different software systems
• Clean up and organize 2 years of historical financial data into structured Excel spreadsheets
• Calculate product profit margins to support pricing strategies
• Manage QuickBooks entries and maintain accurate financial records
• Support invoicing system operations and process optimization
• Handle additional accounting tasks including rental property management and tax preparation support

Requirements

• Accounting degree or equivalent bookkeeping certification required
• Proficiency in QuickBooks and advanced Excel skills
• Experience with accounts payable and receivable reconciliation
• Exceptional attention to detail for managing complex multi-product transactions
• Ability to work independently and manage multiple financial systems simultaneously
• Excellent English communication skills for seamless collaboration
• Interest in learning about the wine industry and international trade operations
• Flexibility to potentially scale hours as the business grows into major retail partnerships

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Steady freelance job