Role Name: Executive Assistant with Sales Support

Schedule:

• Full-time - Mon-Fri, 7am-4pm PST

Client Timezone: PST

Client Overview

This fast-growing company operates with a dynamic small team structure where every role has significant impact and exceptional growth opportunities. They help shoppers identify and access healthy food options, but they also help retailers increase sales and gain trust and loyalty from their shoppers. The organization values ambitious, goal-oriented professionals and offers a unique environment where administrative excellence can quickly evolve into operational leadership responsibilities. With a modern tech stack and collaborative culture, this company is perfect for driven individuals who want to build their career in a meaningful, high-impact startup setting.

Job Description

This is an exceptional opportunity for an ambitious Executive Assistant to join a thriving startup where your administrative expertise will directly contribute to business growth and success. You’ll work closely with executive leadership on high-impact projects while supporting critical sales initiatives that drive company expansion. This role offers a unique blend of traditional executive support and business development activities, making it perfect for goal-oriented professionals who want to develop diverse skills across multiple business functions. With the company’s rapid growth trajectory, this position provides a clear pathway for career advancement into operational management roles, where you can lead teams and shape the future of the organization.

Responsibilities

• Provide comprehensive executive administrative support including calendar management, project coordination, and strategic operational assistance
• Conduct eventual outreach calls and actively support business development initiatives to drive company growth
• Manage and analyse complex data using advanced Excel functions and Google Sheets for critical business insights
• Create compelling presentations and professional documentation using Google Slides and Google Docs
• Coordinate cross-functional projects and manage tasks using modern project management tools like Asana
• Support day-to-day operations in a fast-paced startup environment with evolving priorities
• Facilitate effective team communication using Slack and other collaboration platforms
• Assist with CRM management and customer relationship activities using HubSpot

Requirements

• Must have experience working directly as an Executive Assistant to a CEO or senior executive; able to clearly articulate their responsibilities and contributions in past roles.

• Advanced Excel proficiency with strong formula knowledge and ability to navigate complex spreadsheets efficiently (critical requirement)
• Proficiency in Google Suite applications including Sheets, Docs, and Slides
• Exceptional communication skills with professional presentation abilities; ability to converse fluently and confidently — ideally with minimal to no accent.
• Goal-oriented mindset with clear 2-5 year career aspirations and ambition to grow beyond traditional EA responsibilities
• Demonstrated track record of high performance and achievement in previous roles
• Strong research and preparation skills with ability to quickly understand and articulate complex business concepts
• Ambitious personality with desire to evolve into operational leadership roles
• Willingness to learn new tools including HubSpot, Asana, and Slack
• Very strong communicator–both written and verbal (fluent in english)
• Self-motivated individual who thrives in a startup environment with opportunities for rapid career advancement