Schedule:

• 20+ hours per week, flexible schedule with core payroll processing on Mondays

Client Timezone: Australian Eastern Time (Melbourne)

Join a thriving boutique nanny agency that connects families with professional childcare providers across Melbourne. You'll play a crucial role in managing the financial operations for a growing team of 170+ nannies, ensuring accurate payroll processing and seamless invoicing for families. This position offers the opportunity to work with modern systems like Xero and Deputy while supporting a business that makes a meaningful difference in families' lives. You'll have direct client interaction and the autonomy to manage critical financial processes that keep the business running smoothly.

Responsibilities:

• Process fortnightly payroll for 170+ nannies using Xero accounting software

• Generate and review invoices for families based on hours logged in Deputy time tracking system

• Perform daily bookkeeping tasks including reconciliations in Xero

• Follow up on overdue accounts via phone calls and email communication

• Reconcile direct debit payments from families

• Run automatic superannuation processes through Xero

• Prepare and send tax information to staff during tax time

• Onboard new staff members in the Deputy system

• Create invoices for new families joining the agency daily

• Set up direct debit arrangements for new clients

• Perform data entry tasks into various business documents

• Core bookkeeping work approximately 5-6 hours weekly

• Additional administrative duties to reach 20-hour requirement

• Manage payroll for 170+ employees on fortnightly cycles

• Process daily invoicing for new family enrollments

• Direct client communication for account management

• Integration with existing business systems and processes

Requirements:

• Extensive experience with Xero accounting software (Xero certified advisor preferred)

• Proficiency with Deputy time tracking platform or similar workforce management systems

• Strong general accounting and bookkeeping knowledge

• Excellent communication skills for client follow-up calls

• Attention to detail for accurate payroll and invoicing

• Ability to work independently and manage multiple daily tasks

Independent Contractor Perks

• Permanent work-from-home
• Immediate hiring
• Steady freelance job